Acquisition of Electronic Document Management System (Edms) for the Corporation Tender

Procurement Summary

Country : Nigeria

Summary : Acquisition of Electronic Document Management System (Edms) for the Corporation

Deadline : 19 Jun 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 83782320

Document Ref. No. :

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Expression of Interest are invited for Acquisition of Electronic Document Management System (Edms) for the Corporation

Scope:
1. The Corporation archives in five (5) locations namely; Lagos, Enugu, Benin, Kano, Abuja are fully digitized using DocuWare. There should be a seamless transfer of digitized documents from Docuware to the new Software.
2. Departments/Units/Offices are utilizing several other software that enhances their processes. Eg Sun Account Human Manager, Team Mate, etc. This standalone software should be able to handshake with the new EDMS seamlessly.
3. The Corporation is going paperless in the near future, the new Software should be able to drive the paperless policy of the Corporation.
4. The Software should be robust and user friendly to accommodate all the internally generated and acquired documents from closed banks in liquidation.
5. The new EDMS should be able to synchronize with Human Manager Application for ease of use by I& M Unit.
6. The search criteria in the EDMS can be enhance to be able to retrieve documents based on search words.
7. Training of staff on use of the EDMS.
8. Securitization of all documents in the EDMS.
9. Easy retrieval of documents.
10. Version Control
11. Digitization of existing document: As a form of capturing existing documents into the system, digitization of physical archived documents should be part of the development scope.

Interested bidders for the above projects are required to provide the following bidding requirements for the project. All expression of interest (EOI) must be accompanied with the following:
i. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or Business name is also acceptable;
ii. Evidence of Company-s Income Tax Clearance Certificates (or personal income tax clearance certificate of all partners in case of Business name) for the last three (3) years valid till 31st December 2023; with minimum average annual turnover of N150, 000, 000.00
iii. Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder-s annual turnover is N50m and above);
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
vii. Sworn affidavit
• disclosing whether or not any officer of the relevant committees of the Nigeria Deposit Insurance Corporation or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding.
• That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.
viii. Company-s Audited Accounts for the last three years (2019, 2020, 2021) duly acknowledged by the Federal Inland Revenue Service (FIRS);
ix. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
x. Company-s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSRBN, ARCON, CORBON
xi. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
xii. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
xiii. All documents for submission must be submitted with a Covering/Forwarding letter under the Company-s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

Note:
i. EOIs must be in English Language and signed by an official authorized by the bidders
ii. EOIs submitted after the deadline for submission would be returned un-opened.
iii. All cost will be borne by the bidders;
iv. The technical bids will be opened in the presence of CSOs and professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
v. Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
vi. NDIC is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

Documents

 Tender Notice