Catering Services for GGGI Events in HQ Tender, South Korea - 105223639

Procurement Summary

Country : South Korea

Summary : Catering Services for GGGI Events in HQ

Deadline : 27 Aug 2024

Other Information

Notice Type : Tender

TOT Ref.No.: 105223639

Document Ref. No. : 100010908

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Catering Services for GGGI Events in HQ
GGGI HQ is inviting eligible service providers to submit their proposals to provide catering services in the Seoul HQ Office:

GGGI estimates to undertake approximately five events annually with size varying wide from small group meetings (30-50 participants) to large events (up to 200 participants) per year. The annual meetings and events organized by GGGI are:
1. All Staff Meeting (March)
2. GGGWeek (October)
3. Year End Celebration (December)
4. MPSC (April and June)
5. Assembly and Council (October)

As a result of this RFP, GGGI plans to award one Framework Agreements (FWA). GGGI anticipates that the FWA will be effective starting October 2024.

PROPOSED ACTIVITIES:
The selected Service Provider shall carry out the following activities:
1) Plan
- Advise on the food and beverage menus and submit to the GGGI for approval
- Accommodate any special dietary requirements

2) Implementation
- Ensure that food and beverages are arranged on time as part of the event and be flexible of changes depending on the beginning and the end of sessions as necessary.
- Ensure that sufficient food is available to all guests taking into consideration participants- dietary preferences
- Manage the food table during the event to check if all requests are being managed

3) Green Events Guidelines
GGGI is committed to promoting sustainability in day-to-day operations and consistently encourages, assists and advises participants in their efforts to make GGGI events climate neutral to the greatest extent possible. The Service Provider shall follow below:
- 70% of the menus for catering should be vegetarian or vegan
- Minimize the number of varieties for buffet meals and it should be re-filled only when levels of foods go down significantly.
- Use water dispenser instead of plastic bottled water.
- Ceramic and glassware should be used for all meals/coffee breaks.
- Any other additional actions accommodatable

For further details on the Scope of Work, please refer to the Terms of Reference available under the published Document Set.

IMPORTANT TIMELINES:
The tender submission deadline is 27 August 2024, 16:00 pm KST (Korean Standard Time).
If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 15 April KST, then the due date for submission of request for clarification is 16:00 8 April KST).

Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi).

HOW TO OBTAIN THE DOCUMENTS:
Documents can be accessed via the e-Green Procurement Portal by selecting ‘View Details- on the relevant notice and then clicking the ‘Tender Application- button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the 'Supplier Guidance' area of the portal for further information.

ONLINE TENDER MANAGEMENT:
Once in the Tender Management Area for the tender, there are five possible tabs: ‘Tender-, 'Tender Documents', ‘Correspondence-, ‘Clarifications- and ‘History-. Select the 2nd tab ('Tender Documents') where you will find useful information regarding the RFP. Scroll down to the heading ‘Tender Documents Received- where you will be able to view / download the documents.

OPTING IN & OPTING OUT:
Please note that you may be required to ‘Opt In- before you can start populating your response. The ‘Opt Out- functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In- at any time during the tender process if you initially decided to ‘Opt Out-.

SUBMITTING YOUR RESPONSE VIA THE PORTAL:
Please note that you may be required to ‘Opt In- to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the 'Tender Documents' tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click 'Submit Return', located towards the bottom of the screen. On clicking 'Submit Return', you will receive a receipt confirming that your proposal has been submitted to GGGI.
Please read Instructions on How to submit the Proposal.

NOTIFICATION EMAILS:
To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.

Documents

 Tender Notice