Consultancy for The Further Development of The Knowledge sharing Portal for Zika... Tender

Procurement Summary

Country : Trinidad and Tobago

Summary : Consultancy for The Further Development of The Knowledge sharing Portal for Zika and Other Arboviruses

Deadline : 03 Mar 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 79505999

Document Ref. No. :

Competition : ICB

Financier : European Commission

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Consultancy for The Further Development of The Knowledge sharing Portal for Zika and Other Arboviruses.

1
REQUEST FOR ExPRESSION OF
INTEREST (REOI):
CONSULTANCY FOR THE FURTHER DEVELOPMENT OF THE KNOWLEDGESHARING PORTAL FOR ZIKA AND OTHER ARBOVIRUSES
CONSULTANCY
The Caribbean Public Health Agency (CARPHA), with funding from the 11th EDF
Programme for the Support for Health System Strengthening for prevention and control of
outbreaks of Zika and other mosquito-borne diseases in the Caribbean, is seeking to engage
a consultant for the implementation of a vector borne disease focused public education
campaign in one CARPHA member state.
BACKGROUND
Vector-borne diseases (VBDs) such as those caused by viruses and parasites which are
transmitted to humans, mainly by mosquitoes, are a major threat to the health and
economies of societies globally. Over 80% of the world-s population is at risk of contracting
a VBD with mosquito borne diseases (MBDs) having the greatest impact1
. MBDs such as
Malaria, Dengue, Chikungunya and Zika are diseases that account for approximately 17% of
the estimated global burden of infectious diseases, with approximately 700, 000
attributable deaths each year.
The epidemic of Zika (2016), Chikungunya (2014) and other mosquito-borne disease threats
show the need to have robust regional health security systems, especially since many CMS
depend on tourism as a major source of revenue. (The total direct losses to the tourism sector
due to Zika is estimated at approximately US$1.8 billion, or 0.21% of Gross Domestic
Product for the 2015-2017 period.) The possibility of an outbreak of Dengue-3 within the
Region is quite possible since that particular serotype has not been in circulation for a while,
resulting in the build-up of susceptible populations. There is therefore a need to strengthen
the public health workforce and surveillance systems in the region to detect and respond to
these public health threats.
.

1
Franklinos, Lydia H. V., Jones, Kate E., Redding, David W., Abubakar, Ibrahim (2019). The effect of global change on mosquito-borne
disease. The Lancet. http://dx.doi.org/10.1016/S1473-3099(19)30161-6.
2
Objective of the Project:
The overall objective of the project of which this contract will be a part is as follows:
To contribute to the improvement of public health of the Caribbean population through a
reduction in morbidity associated with Zika and other mosquito-borne diseases.
Results:
 Result 1: Inception Report, including a detailed Work Plan, developed and submitted for
the approval of the Project Manager
 Result 2: Documents related to Zika and other arboviruses harvested for at least ten (10)
CARPHA Member States (CMS)
 Result 3: Training in the use of the FI-Admin2
software and MedCarib-s2 cataloguing and
indexing procedures completed
 Result 4: Approved documents digitized
 Result 5: Documents indexed and uploaded onto CARPHA-s EvIDeNCe Portal
 Result 6: Draft Final Report submitted and accepted in accordance with the reporting
requirements in section 7.1 of these Terms of Reference.
 Result 7: Final Report submitted and approved in accordance with the reporting
requirements in section 7.1 of these Terms of Reference.
Eligibility.
If shortlisted and invited to submit a tender,
Participation in tender procedures managed by the beneficiary(ies) is open on equal terms to
all natural who are nationals of and legal persons (participating either individually or in
grouping-consortium - of tenderers) effectively established in a Member State or a country,
territory or region mentioned as eligible by the relevant regulations/basic act governing the
eligibility rules for the grant as per Annex A2a - PART II to the practical guide.
https://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A
Please check the link above to determine if you are eligible to apply. You can also email
lalkhash@carpha.org to verify eligibility, this must be done before the deadline date to
submit your Expression of Interest mentioned below.
Tenderers must state their nationality in their tenders and provide the usual proof of
nationality under their national legislation.

2
FI-Admin is a web-based software developed by BIREME. It is used as a management system for their Virtual Health
Library (VHL) information sources and facilitates the creation bibliographic records according to the LILACS—Latin
American and Caribbean Health Science —standard. BIREME is The Latin American and Caribbean Centre on Health
Sciences, also known by its original name Regional Library of Medicine (BIREME, acronym in Portuguese). It is a
specialized centre of PAHO/WHO oriented to technical cooperation in scientific health information).
2MedCarib is a bibliographic database on Caribbean Health Sciences literature and is one of the VHL sources.
3
The rule does not apply to the experts proposed under the service tenders financed by the
grant.
Grounds for exclusion
If shortlisted and invited to submit a tender, tenderers must submit a signed declaration,
included in the tender form, to the effect that they are not in any of the exclusion
situations listed in Section 2.6.10.1. of the practical guide.
Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at
the moment of the award decision cannot be awarded the contract.
You can access the PRAG and Declaration form 14A at
https://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A
“Practical Guide to Contract Procedures for EU External Actions” (“PRAG”)
Protection of personal data
Processing of personal data related to this procedure by the contracting authority takes place
in accordance with the national legislation of the state of the contracting authority and with
the provisions of the respective financing agreement.
The Request for Expression of Interest (REOI), the tender procedure and the contract relate
to an external action funded by the EU, represented by the European Commission. If
processing your reply to the invitation to tender involves transfer of personal data (such as
names, contact details and CVs) to the European Commission, they will be processed solely
for the purposes of the monitoring of the procurement procedure and of the implementation
of the contract by the Commission, for the latter to comply with its obligations under the
applicable legislative framework and under the financing agreement concluded between the
EU and the Partner Country without prejudice to possible transmission to the bodies in charge
of monitoring or inspection tasks in application of EU law. For the part of the data transferred
by the contracting authority to the European Commission, the controller for the processing
of personal data carried out within the Commission is
the head of legal affairs unit of DG International Cooperation and Development.
Details concerning processing of your personal data by the Commission are available on the
privacy statement at:
http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A
In cases where you are processing personal data in the context of participation to a tender
(e.g. CVs of both key and technical experts) and/or implementation of a contract (e.g.
replacement of experts) you shall accordingly inform the data subjects of the details of the
processing and communicate the above mentioned privacy statement to them.
4
Objective of the contract:
The objective of this contract is as follows:
To increase availability of research and grey literature on Zika and other arboviruses, for at
least ten (10) CARPHA Member States, through CARPHA-s EvIDeNCe Portal
SELECTION CRITERIA
For Legal and Natural Persons
Key expert 1: Team Leader (Library Science Specialist)
Qualifications and skills
 At least a master-s degree in Library Science or a related field.
General professional experience
 At least three (3) years- experience working with metadata and document digitization;
 At least three (3) years- experience working with Anglo-American Cataloguing Rules
(AACR2) cataloguing standards, and quality control in a digital environment;
 Experience managing similar projects
Specific professional experience
 At least three (3) years demonstrated project management experience
 At least three (3) years demonstrated experience working with digital asset management,
digital repository or digital library systems
All experts must be independent and free from conflicts of interest in the responsibilities
they take on.
The profiles of the non-key experts for this contract are as follows:
Key Expert 2 - Knowledge Harvester
Qualifications and Skills:
 Bachelor-s degree, in Health Sciences or a related field
General Professional Experience
 At least five (5) years- work experience in a public health, preferably in the Caribbean
region
 Good computer skills
 Excellent communication skills
Specific Professional Experience
5
 At least two (2) years- work experience in arranging and describing primary source
materials
 Ability to interview senior officials and to initiate and facilitate collaboration as
demonstrated by involvement in similar projects
 A sound understanding of public health issues in the Caribbean, particularly those related
to Zika and other mosquito-borne diseases, as demonstrated by involvement in similar
projects dealing with public health issues
 Demonstrated organizational, analytical, decision-making, problem-solving and planning
skills
 Familiarity and experience with library systems will be an asset
IMPLEMENTATION
The indicative period of the contract is: April/May 2023 with a duration of twelve (12)
months.
INVITATION
CARPHA invites eligible consultants to indicate their interest in providing the services.
Interested consultants must provide information indicating that they are qualified to perform
the services (CV-s, brochures, description of similar assignments, experience in similar
conditions, availability of appropriate skills among staff, business profile, etc.). Suitably
qualified consultants will be short-listed and invited to tender for the Project through a
competitive procedure.
DEADLINE FOR SUBMITTING ExPRESSIONS OF INTEREST
Expressions of interest must be delivered in English by email to the address below by
Friday 3rd March, 2023 Atlantic Standard Time (AST) to:
E-mail: lalkhash@CARPHA.ORG
Sharda Lal-Khanai
Procurement Officer
Caribbean Public Health Agency
16-18 Jamaica Boulevard
Federation Park
St. Clair.
PORT OF SPAIN
Following the assessment of the Expressions of Interest submitted, a shortlist of not less than
three, and not more than eight applicants will be provided with the terms of reference and
invited to submit technical and financial proposals. The proposal will be evaluated by a
committee set up for this specific consultancy and the outcome officially communicated to all
tenderers.
CARPHA reserves the right to reject late applications or to cancel the present invitation
partially or in its entirety. It will not be bound to assign any reason for not short-listing any
applicant and will not defray any costs incurred by any applicant in the preparation and
submission of Expressions of Interest.
EOI-s must be submitted using the template below
6
Expression of Interest
CONSULTANCY FOR THE IMPLEMENTATION OF A VECTOR BORNE DISEASE
FOCUSED PUBLIC EDUCATION CAMPAIGN IN ONE CARPHA MEMBER STATE
1 SUBMITTED by
Name(s) of legal entity or entities making this
EOI
Nationality3
Leader4
Member
Etc…
2 CONTACT PERSON (for this EOI)
Name
Organisation
Address
Telephone
Fax
e-mail
3. Applicants are requested to describe how they fulfil the selection criteria
listed in this call.
KEY ExPERT 1 - Team Lead - Library Science Specialist
 At least a master-s degree in Library Science or a related field. YES
NO
GENERAL PROFESSIONAL ExPERIENCE:
 At least three (3) years- experience working with metadata and
document digitization;
 At least three (3) years- experience working with AngloAmerican Cataloguing Rules (AACR2) cataloguing standards,
and quality control in a digital environment;
 Experience managing similar projects

3 Country in which the legal entity is registered.
4 Add / delete additional lines for consortium members as appropriate. Note that a subcontractor is not
considered to be a consortium member for the purposes of this EOI form. Subsequently, data on subcontractors
must not appear in the data related to the economic, financial and professional capacity. If this EOI is submitted
by an individual legal entity, the name of that legal entity should be entered as ‘Leader- (and all other lines
should be deleted). Any change in the identity of the Leader and/or any consortium members between the
deadline for receipt of EOIs indicated in the REOI and the award of the contract is not permitted without the
prior written consent of the CARPHA.
7
SPECIFIC PROFESSIONAL ExPERIENCE
 At least three (3) years demonstrated project management experience
 At least three (3) years demonstrated experience working with digital
asset management, digital repository or digital library systems
All experts must be independent and free from conflicts of interest in
the responsibilities they take on.
KEY ExPERT 2 - Knowledge Harvester
 Bachelor-s degree, in Health Sciences or a related field YES
NO
 GENERAL PROFESSIONAL ExPERIENCE:
 At least five (5) years- work experience in a public health,
preferably in the Caribbean region
 Good computer skills
 Excellent communication skills
SPECIFIC PROFESSIONAL ExPERIENCE
 At least two (2) years- work experience in arranging and describing
primary source materials
 Ability to interview senior officials and to initiate and facilitate
collaboration as demonstrated by involvement in similar projects
 A sound understanding of public health issues in the Caribbean,
particularly those related to Zika and other mosquito-borne diseases,
as demonstrated by involvement in similar projects dealing with
public health issues
 Demonstrated organizational, analytical, decision-making, problemsolving and planning skills
 Familiarity and experience with library systems will be an asset
REMINDER: Interested consultants must provide information indicating that they are qualified
to perform the services (CV-s, brochures, description of similar assignments, experience in
similar conditions, availability of appropriate skills among staff, business profile, etc.).
8
4 STATEMENT
I, the undersigned, the authorised signatory of the above Consultant (for consortiums, this includes all
consortium members), hereby declare that we have examined the REOI referred to above. If our EOI is
short-listed, we fully intend to submit a tender to provide the services requested in the tender documents.
We are fully aware that, for consortia, the composition of the consortium cannot be changed in the
course of the tender procedure, unless CARPHA has given its prior approval in writing. We are also
aware that the consortium members have joint and several liability towards CARPHA concerning
participation in the above tender procedure and any contract awarded to us as a result of it.

Documents

 Tender Notice