Consulting Services - Project Management and Operational Design (PMOD) Tender, Nigeria - 82052959

Procurement Summary

Country : Nigeria

Summary : Consulting Services - Project Management and Operational Design (PMOD)

Deadline : 17 May 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 82052959

Document Ref. No. :

Competition : ICB

Financier : Agence Francaise De Development (AFD)

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Expression of Interest are invited for Consulting Services - Project Management and Operational Design (PMOD) for Kaduna BRT Project.

The Federal Republic of Nigeria has applied for financing from the Agence Française de Développement ("AFD") in the form of a loan towards the cost of the proposed Kaduna Bus Rapid Transit Project. This project consists of a 24kms BRT corridor from Kawo to Sabon Tasha in Kaduna city and will deliver a sustainable public transport system by focusing on accessibility and mobility of people. It aims at providing a holistic solution for integrated urban mobility and bearing a demonstration value as the first BRT line in Kaduna.
The Kaduna State Transport Regulatory Authority (KADSTRA), Implementing Agency of the Project, requires the services of internationally qualified and experienced consultants having requisite skills and experience to assist them in two areas:
- Package 1 Detailed Engineering Design, Procurement and Construction Supervision (EPCS)
- Package 2 Project Management and Operational Design (PMOD)
This Request for Expression of Interest is related to Package 2: Project Management and Operational Design (PMOD).
The Services of this Package 2 include the following missions:
- Mission 1 : Project Management and Institutional Support : The consultant is to :
(i) Assist the Client in the planning and continuous technical and financial follow up on the progress of the Project. Main outputs will include: Master Project Schedule; Quality Management Plan; Procurement Plan implementation; Monitoring and updates; Project Implementation Manual, completion and updates; Budget and Contract Management Plan; Project Cost Control System; Project Monitoring Evaluation Results Framework; Risk Assessment and Mitigation Plan; Quality, Financial and Technical Audits; Coordination of public/ stakeholder consultation programs; Progress Reports (Physical and Financial).
(ii) Develop and implement the organizational development plan of KADSTRA, so that this government agency can efficiently implement the project and later act as the end-user to own, manage, operate and maintain the BRT system when completed (institutional development plan, organization structure, staffing, capacity building, study tours, training, KADSTRA Business Plan); strengthen and build capacities of relevant organizations related to BRT operations, such as the Traffic Police, BRT operating company(ies), etc.
(iii) Develop and implement a Project Communication and Visibility Plan: the BRT will be a totally new mode of public transport in Kaduna. The objective of these activities is to communicate information about BRTso as to raise the awareness of BRT, and to gain the public's support for and involvement in the BRT development, and use of the BRT once operational. Main output will include the preparation and implementation of a Project Communication and Visibility Plan, covering the definition phase of the BRT concept; the project development and implementation phase; and the start of BRT operations.
(iv) Develop and implement Citizen and Stakeholders Engagement Plan: the objective of this output is to provide a framework for the citizens of Kaduna to be made aware of the project as a whole, to obtain its views and ensure these views are taken into account in the project design process. Main output will include the program design, community awareness and outreach, stakeholder analysis and stakeholder participation,
- Mission 2 : Support for BRT operations : The consultant is to assist KADSTRA on all issues related to the operation of the BRT. The Consultant is to:
(i) Develop and implement a Branding and Marketing Plan, covering the definition phase of the BRT concept and branding, preparation of designs detailing the application of this brand to all aspects of the BRT system and handbooks/design and operations manuals for key elements of all aspects of the BRT Brand (including staff uniforms), and multimedia marketing of the brand.
(ii) Develop a BRT Operations Business Plan (BOBP) including : complementary traffic surveys and refined transport demand modelling; fare structure and potential non-fare revenue; financial modelling of future BRT operations; operational plan for BRT services; and business model for delivery of BRT bus operations and associated services including customer services.
(iii) Produce and implement a detailed bus industry restructuring plan which should include diagnostic, identification and detailed listing of all operators impacted by the future BRT; negotiations with existing operators; economic compensation/incentive mechanism and fleet scrapping program; draft contracts (resulting from negotiations or bidding); business management training for operators selected; and set up of efficient BRT operating companies.
(iv) Prepare for BRT Service Start Up and commissioning of BRT Operations: the Consultant is to undertake all activities needed to prepare selected operators and their staff to commence operation of the BRT services, and to ensure the BRT operations start smoothly on the due date (operating plans, including schedules and timetables, and crew rosters (for drivers, mechanics, etc.); staff training program manuals; preparation of handbooks; incident and emergency response plan; preparation of a service delivery monitoring handbook; BRT trial operations; BRT operations 6-month review).

- Mission 3 : Procurement Support : the Consultant will support KADSTRA in all stages of procurement of: BRT fleet; ITS systems and equipment; traffic signals and traffic management centre; electronic fare collection and ticketing system; and concessionaires for BRT operations related services.The Consultant will prepare bidding documents, provide legal and commercial procurement advice, take responsibility for the bidding process, finalize technical and financial evaluation of proposals; and ensure that contracts are negotiated and signed.
The Services have been estimated for a period of thirty-six (36) months. The services are not expected to be full-time residential in Kaduna.
Due to the security risk in Nigeria, a security audit has been contracted by AFD to provide bidders with more information about the current situation in the Project area. This security audit is attached as an appendix to this REOI. Besides, a security management plan (SMP) is currently being developed by KADSTRA to enable safe and secure business operations. This SMP will be shared with short-listed bidders at the Request for Proposals (RFP) stage. KADSTRA hereby invites Applicants to show their interest in delivering the Services described above.
This Request for Expressions of Interest is open to:

Consulting firms
Individual consultants
NGOs
Joint Venture between NGO(s) and consulting firm(s)

Eligibility criteria to AFD financing are specified in sub-clause 1.3 of the "Procurement Guidelines for AFD Financed Contracts in Foreign Countries", available online on AFD-s website: http://www.afd.fr.
The Applicant shall submit only one application, either in its own name or as a member of a Joint Venture (JV). If an Applicant (including any JV member) submits or participates in more than one application, those applications shall be all rejected. However, the same Subconsultant may participate in several applications.
If the Applicant is a JV, the expression of interest shall include:
- a copy of the JV Agreement entered into by all members,
or
- a letter of intent to execute a JV Agreement, signed by all members together with a copy of the Agreement proposal,
In the absence of this document, the other members will be considered as Subconsultants.
Experiences and qualifications of Subconsultants are not taken into account in the evaluation of the applications.
Interested Applicants must provide information evidencing that they are qualified and experienced to perform those Services. For that purpose, documented evidence of recent and similar services shall be submitted.
Determination of the similarity of the experiences will be based on:
- The contracts size.
- The nature of the Services: project management support, institutional support and capacity building, operations support, procurement support, communication, assistance in operation.
- The technical area and expertise: Urban mass transit project with at least one experience in BRT projects
- The location: knowledge and in depth experience of the project execution in developing countries.

The Client will also take into account for the evaluation of the applications the following items:
- Local representatives/partners
- Experience in providing services in an area with a similar security risk.

Among the submitted applications, KADSTRA will shortlist a maximum of six (6) Applicants, to whom the Request for Proposals to carry out the Services shall be sent.

The Expressions of Interest must be submitted either by email or in hard copies to the address below no later than May 17, 2023.

THE PROJECT DIRECTOR,
KBRT PROJECT, KADSTRA OFFICES, MINISTRY OF PUBLIC WORKS COMPLEx, SOKOTO ROAD, KADUNA

Telephone: +234 (0) 7066 505645
Email: aisha.saidu-bala@kdsg.gov.ng/ kadstra@kdsg.gov.ng

Interested Applicants may obtain further information at the address below during office hours:
08.00 - 17.00.
KBRT PROJECT, KADSTRA OFFICES, MINISTRY OF PUBLIC WORKS COMPLEx, SOKOTO ROAD, KADUNA
 
Appendix to The Request for Expressions of Interest
(To be submitted with the application, signed and unaltered)
Statement of Integrity, Eligibility and Environmental and Social Responsibility

Reference of the bid or proposal (the "Contract")
To: (the "Contracting Authority")

1. We recognise and accept that Agence Française de Développement ("AFD") only finances projects of the Contracting Authority subject to its own conditions which are set out in the Financing Agreement which benefits directly or indirectly to the Contracting Authority. A

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