Copy- and Line-Editing of DRC Written Work Tender, Denmark - 52545481

Procurement Summary

Country : Denmark

Summary : Copy- and Line-Editing of DRC Written Work

Deadline : 19 May 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 52545481

Document Ref. No. : RFP-DK-PPE-GPA-2021-001

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Request for proposals are invited for Copy- and line-editing of DRC written work (DRC HQ).

23 April 2021: Request for Proposal (RFP) for Copy- and line-editing of DRC written work (DRC HQ)

RFP Reference no.: RFP-DK-PPE-GPA-2021-001

DRC-s Headquarters in Copenhagen produces a variety of written documents that are shared both internally and externally. While at times technical, they are written in non-technical English common in the humanitarian sphere. Written by a variety of native and fluent English speakers, they require different degrees of copy- and line- editing before publication or dissemination. At the same time, especially when targeted at external audiences including strategic partners and donors or the general public, the writing must of be of the highest quality. In addition, DRC also publishes documents in other languages including French, Spanish, Arabic and Farsi/Dari.

DRC seeks to establish a Global Purchase agreement for copy- and line-editing services for these written products. The service agreement is expected to make available editing capacity with an agreed notice period and within an agreed timeframe, depending on the word count of each document. The HQ global purchase agreement is a contract that DRC HQ enters into with multiple service providers for a specific type of service, that DRC HQ staff can use when they need the service during the duration of the contract. For copy-editing the contract will be for three years. Service providers are pre-qualified and will not have to participate in further bidding for provision of the specific services from DRC HQ.

RFP publication date: 23 April 2021

RFP closure date and time: 19 May 2021, 16:00, local Copenhagen time

To download the full tender package please click on the link HERE.



ANNEx 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2017 Page 1 of 9
Borgergade 10, 3.
1300 Copenhagen
Denmark
April 23, 2021
To: [Supplier name]
Request for Proposal No.: RFP-DK-PPE-GPA-2021-001 - copy- and line-editing services
Dear Sir/Madam:
The Danish Refugee Council (DRC) Headquarters in Copenhagen seeks to establish a Global Purchase agreement for copyand line-editing services for written products. The service agreement is expected to make available editing capacity with an
agreed notice period and within an agreed timeframe, depending on the word count of each document. Therefore, the DRC
requests you to submit price bid(s) for the sample item(s) listed in the attached DRC Bid Form Annex A.2.
I. TENDER DETAILS
The Tender details are as follows:
Line Item Time, date, address as appropriate
1 RFP published 23 April 2021
3 Closing date for clarifications 12 May 2021, 16.00, Local Copenhagen time
4 Closing date and time for receipt of Tenders 19 May 2021, 16.00, Local Copenhagen time
5 Tender Opening Location Borgergade 10, 3.
1300 Copenhagen
Denmark
6 Tender Opening Date and time 24 May 2021
PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE
I. SELECTION AND AWARD CRITERIA
The criteria for awarding contracts resulting from this Tender is based on ‘best value for money-. For the purpose of all tenders
DRC defines best value for money as:
Best value for money should not be equated with the lowest initial bid option. It requires an integrated assessment of technical,
organizational and pricing factors in light of their relative importance (i.e. reliability, quality, experiences, and reputation, past
performance, cost/fee realism, delivery time, reasonableness, need for standardization, and other criteria depending on the
item to be procured).
For all bids deemed technically compliant as per the specification stipulated in Annex F - Terms of References, DRC will give
a weighted combined technical and financial score. The weighted score will determine the contract award.
Request for Proposal
ANNEx 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2022 Page 2 of 9
The technical criteria for this RFP and their weighting in the technical evaluation are:
Technical
criteria #
Technical criteria
(as per Annex F - Terms of Reference, section 6)
Weighting in
technical evaluation
1 Technical quality of the proposal 60%
2 Consultant qualifications 40%
Please note that bids shall respond to all criteria, or their bid may be disqualified.
A. Administrative Evaluation
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that
are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.
# Annex # Document Instructions
1 A.1 Bid Form (Technical) Complete ALL sections in full, sign, and submit
2 A.2 Bid Form (Financial) Complete ALL sections in full, sign, and submit
3 B Tender and Contract Award
Acknowledgement Certificate (part
of the RFP Invitation Letter)
Complete ALL sections in full, sign, and submit
4 D Supplier Code of Conduct Complete ALL sections in full, sign, and submit
5. E Supplier Profile and Registration
Form
Complete ALL sections in full, sign, and submit
6 Updated CV(s) That clearly spells out his/her qualifications and
experience.
7 A technical proposal As per Annex F - Terms of reference, section 5.
8 Detailed budget As per Annex F - Terms of reference, section 6.
9 Work sample(s) One or more examples of similar assignments
B. Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the RFP. A Bid is
deemed to meet the criteria if it confirms that it meets the conditions, procedures, and specifications in the RFP without
substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the RFP, it will be
rejected.
The criteria for the tender are stipulated in Annex A - DRC Bid Form.
C. Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically noncompliant will not be financially evaluated.
ANNEx 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2022 Page 3 of 9
II. TENDER PROCESS
The following processes will be applied to this Tender:
 Tender Period
 Tender Closing
 Tender Opening
 Administrative Evaluation
 Technical Evaluation
 Financial Evaluation
 Contract Award
 Notification of Contract Award
III. SUBMISSION OF BIDS
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the RFP requirements, prior
to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing
date and time specified.
All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2).
Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any
other email address, or physical address will be disqualified.
Beyond the DRC Bid Form, the following documents shall be contained with the bid: All documents listed in section A.
Administrative Evaluation
Bids submitted by mail, email, or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such
Bids.
Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the RFP requirements.
B. Email submission
Bids can be submitted by email to the following dedicated, controlled, & secure email address:
tender@drc.ngo
When Bids are emailed, the following conditions shall be complied with:
 The RFP number shall be inserted in the Subject Heading of the email
 Separate emails shall be used for the ‘Financial Bid- and ‘Technical Bid-, and the Subject Heading of the email
shall indicate which type the email contains
o The technical bid, Annex A.1 shall contain all other documents required by the tender but excluding all
pricing information.
o The financial bid shall only contain the financial bid form, Annex A.2.
 Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same
type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
 Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails.
Failure to comply with the above may disqualify the Bid.
DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the
Bidder or DRC in the processing of emails.
ANNEx 37 - RFPTENDER - NATIONAL & INTERNATIONAL
Date: 01-01-2017 • Valid from: 01-01-2022 Page 4 of 9
DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.
IV. SUBMISSION OF SAMPLES
N/A
V. COMPLETION OF BID FORM
A. Prices Quoted
Any discount offered shall be included in the Bid price.
B. Currency
The currency of the Bid shall be in DKK. No other currencies are acceptable.
C. Language
The Bid Form, and all correspondence and documents related to this RFP shall be in English.
D. Presentation
Bids shall be clearly legible. Prices entered in lead pencil will not be considered. All erasures, amendments, or alterations shall
be initialed by the signatory to the Bid. Do not submit blank pages of the Bid Form and/or schedules which are unnecessary
for your offer. All documentation shall be written in English. All Bids shall be signed by a duly authorized representative of
the Bidder.
E. Split Awards
DRC reserves the right to split awards.
F. Validity Period
Bids shall be valid for at least the minimum number of days specified in the RFP from the date of Bid closure. DRC reserves
the right to determine, at its sole discretion, the validity period in respect of Bids which do not specify any such maximum o

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