Endline Assessment Data Collection for Ag Tech Vietnam Project Tender, Viet Nam - 93681872

Procurement Summary

Country : Viet Nam

Summary : Endline Assessment Data Collection for Ag Tech Vietnam Project

Deadline : 21 Dec 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 93681872

Document Ref. No. : 0002005791

Competition : ICB

Financier : World Bank (WB)

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Expression of Interest are invited for Endline Assessment Data Collection for Ag Tech Vietnam Project.

Publication Date: 12/12/2023

EOI Deadline: 12/21/2023

Description

IFC is looking to hire a consulting firm/team to collect data for endline impact assessment of the project. Analysis of the collected data will be implemented separately and is not included in the scope of this assignment.



The consulting firm will be conducting quantitative data collection with smallholder farmers through CAPI (Computer Assisted Personal Interviewing) and qualitative data collection through in-depth interviews (IDI) and focus group discussions (FGD).



Detailed tasks are as follows:



1. Project Familiarization & Literature Review

The consulting firm is required to examine project documentation, encompassing project objectives, progress reports, and the baseline report. Additionally, the firm needs to acquaint itself with the functionalities of the Farming Advisory App, its introduction procedures, and its utilization by farmers.



2. Survey Design and Development

- IFC will share the baseline questionnaire, and the consulting firm will develop endline questionnaire based on baseline questionnaire, project objectives and expected impacts.

- The firm's tasks include translating, back-translating, pre-testing, and programming the questionnaire on an online survey platform (preferably SurveyCTO) for CAPI. The questionnaire will be in English for IFC review and inputs, and in Vietnamese for farmer interviews.

- Consultants will test the questionnaire on-site with a farmer group not included in the full survey. This pilot, possibly with IFC staff participation, ensures final adjustments before completion.

- The ultimate questionnaires used in the field will be translated back into English and formatted similarly to IFC's desired layout. This version needs to be approved by IFC before the full survey. Each farmer interview ideally takes 45 minutes to 1 hour.

- The final questionnaire will be converted into an electronic format for tablet or phone use. The consulting firm may use its chosen online platform for data collection during the quantitative phase. The online questionnaire must undergo thorough testing (especially for logic and skip patterns) before seeking IFC's approval, for which access to the online questionnaire will be provided to IFC team.



3. Sample Selection and Data Collection:

3.1. Quantitative data

The consulting firm is tasked with conducting data collection among smallholder farmers engaged in rice, coffee, and pepper cultivation across Dak Lak, Lam Dong, Long An and Can Tho provinces. With an active user population of 1800 farmers, the determined sample size will be distributed among these regions.

In each province, the farmers who participated in the baseline assessment are designated as sample (in Dak Lak, Dak Nong and Long An). In case farmers who participated in baseline assessment are not available, the replacement will be selected by the consulting firm with similar farming and socio-economic characteristics as the baseline samples.

It is expected that 30% of the respondents will be female farmers. Farmer selection for the sample will not be determined by the gender of the respondent. However, the consultant firm-s staff should endeavor to interview female farmer respondents who are either heads of household or joint participants in/decision makers of household farming activities.

The IFC team will have the right to conduct its own checks on 10 percent of the interviews (in addition to the field supervisions and call-backs by the firm). If the data does not meet IFC-s requirements in terms of its integrity, IFC reserves its right to reduce or renege payments for the work done. The external Firm is responsible for logistics and inviting respondents to participate. Data collection should occur at the farm/home of the respondent and will include household and farm level questions covering topics as mentioned in the objectives. The Firm is also responsible for completing any regulatory requirements with the local, state, or national authorities. IFC will support the Firm-s efforts to obtain permission for the survey where possible.

3.2. Qualitative data

The qualitative data will be collected through In-Depth Interviews (IDI) and Focus Group Discussions (FGD) following preliminary quantitative data analysis to get better insight of key or inconclusive issues from the quantitative analysis. Based on the quantitative data analysis (to be performed by IFC), the consultant firm will develop a qualitative data collection guide and questionnaires for IDI of key stakeholders and FGD with farmers and share with IFC for inputs before conducting IDI and FGD. The FGD will include at least one women-based group in each region, apart from combined groups of women and men. The Firm is responsible for logistics, inviting respondents, ensuring the desired attendance rate and composition of the focus group. FGDs should occur at a secure, private and easily accessible place for all attendance. Contact information of all attendees must be collected at the time of the FGD. The Firm is also responsible for completing any regulatory requirements with the local, state, or national authorities. IFC will support the Firm-s efforts to obtain permission for the survey where possible. All FGDs need to be recorded and the quality and security of the data must always be ensured by the Firm.





3.3. Training of field staff and enumerators for data collection and field testing of the questionnaire

The firm will be responsible for the training of field staff and enumerators. This includes development of training materials including guide for how to use the data collection tablets, enumerator training manual, logistics etc. IFC staff will review the training materials/manual developed and oversee the training for enumerators. The firm will test the questionnaire on-site with a farmer group not included in the full survey and share observations, comments and propose changes to the questionnaire as relevant.





A. Deliverables

All deliverables must be approved by IFC in writing before they are considered finalized, and payment is made.



1. Inception report: The report will include the finalized methodology, sampling strategy, a concrete sampling plan (including process for identification of participants for interviews and FGD) and quality control methods. In addition, the inception report plans for key deliverables with associated timeline and core team members with their roles.



2. Questionnaire:

2a. A questionnaire tailored to be used in the quantitative data collection, in collaboration with IFC. The questionnaire should be scripted for CAPI and made in two versions English and Vietnamese.

2b. IDI questionnaires and FGD guide and questions in English and Vietnamese.



3. Data Collection Reports, Raw Data, and Coded Database:

- Completed cleaned dataset with data correctly organized, variables named and labeled and appropriate identifiers that permit seamless merging between databases. The database should also include GPS coordinates specifying the interviewed farmer locations. In addition, the firm needs to record farmer contact information which will be exclusively used to recontact the farmers for verification. The cleaned and labeled data set must be submitted to IFC in dta format.

- Field survey report which summarizes the survey context and progress, observations, and comments.

- Focus Group Discussion (FGD) report and transcripts from FGDs and key informant interviews.

Documents

 Tender Notice