Event Management Services in Turkmenistan Tender, Turkmenistan - 83394107

Procurement Summary

Country : Turkmenistan

Summary : Event Management Services in Turkmenistan

Deadline : 13 Jun 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 83394107

Document Ref. No. : 2023/AO/49

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Event Management Services in Turkmenistan

• Conference/meeting room and related materials and resources

- Meeting rooms packages including coffee break, lunch, dinner, car parking and cloakroom for different types of event capacities;
- Meeting rooms setting up (stage construction, Conference, Auditorium, Banquet, Classroom, U-Shape styles and others) registration desk, head-table, flipcharts, podium, name plates of contributors/speakers etc. and cleaning before and after events;
- Providing participants with bottles of water, pens, paper for notes;
- Distribution to participants and contributors of visibility items provided by the Secretariat of the Council of Europe;
- Production and installation in the room of visibility materials like flags and roll-up banners;
- Printing of events-/activities- related materials such as agenda, badges, background reference and/or training/conference materials, etc.
- Printing and producing layout of the Programme-s related publications in line with the Council of Europe publication guidelines;
- Dealing with and following up registration of participants and contributors and/or providing attendance lists signed by participants by providing registration desk, host/hostess/supervisor;
- Providing on-site technical and computer equipment (incl. laptop, projector, screening equipment, beamer, delegate/collar/handheld/rostrum microphones, flipchart, earphones, sound system, remote control, photo, video, video conference equipment, voice recording, switcher-splitter, online platform/connection links for hybrid/online events);
- Providing technical equipment and support for interpreting services (Conferencing and interpretation system, booths, microphones, headphones, speakers etc.);
- Providing on-site technical and computer assistance at the event by technicians;
- Abiding by all health and safety regulations at the event site;
- Providing professional photographer services;
- Providing on-site printing facilities.

• Accommodation

- Accommodation for participants and contributors in standard class single rooms in the selected event places (breakfast and WI-FI included);
- Ensuring security protocols agreed with the Council of Europe Secretariat are respected for every accommodation arrangement.

Documents

 Tender Notice