Iraq National SME Trade Form Baghdad Babylon Hotel Tender, Iraq - 70192385

Procurement Summary

Country : Iraq

Summary : Iraq National SME Trade Form Baghdad Babylon Hotel

Deadline : 16 Aug 2022

Other Information

Notice Type : Tender

TOT Ref.No.: 70192385

Document Ref. No. : 15369

Financier : Other Funding Agencies

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Iraq National SME Trade Form Baghdad Babylon Hotel

Contract Price
Prices quoted by the Service Providers shall be fixed during the Service Providers performance of the contract and shall not be subjected to price escalation and variation on any account, unless otherwise approved by IOM. A submitted Proposal with an adjustable price Proposal will be treated as non-responsive and will be rejected.
5
Submitting Proposals for Parts or Sub-Parts of the Schedule of Requirements (Partial Proposals)
Not Allowed
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One Proposal per Bidder
Each Bidder shall submit only one Proposal
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Alternative Proposals
Shall not be considered
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Pre-Tender Conference
Will be Conducted
Time: 10:00 (GMT+3 Baghdad)
Date : August 18, 2022 10:00 AM
Venue : IOM Sub Office - Rasafa Office
Quotation must be submitted in via email on the following address:
E-mail address: iraqtenders@iom.int
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Proposal Validity Period
90 days
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Documents Comprising the
Proposal
The Proposal shall comprise of the following documents:
a) Documents Establishing the Eligibility and Qualifications of the Bidder;
b) Technical Proposal;
c) Financial Proposal;
d) Bid Security, if required;
e) Any attachments and/or appendices to the Proposal.
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Late Proposals
Any Proposal received by IOM after the deadline will be rejected
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Bid Security
Not Required
Acceptable Forms of Bid Security
§ Bank Guarantee (See Section Forms for template)
§ Any Bank-issued Check / Cashier-s Check / Certified Check
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Advance Payment upon Signing of Contract
Not Allowed
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Liquidated Damages
Will be imposed as follows:
Percentage of contract price per day of delay: 0.3%
Max. number of days of delay 30, after which IOM may terminate the contract
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Performance Security
Not Required
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Currency of Proposal
United States Dollar
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Deadline for submitting requests for clarifications/questions
5 days before the submission deadline
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Contact details for submitting clarifications/questions
Focal Person in IOM: Procurement Unit
Address: Iraq- Baghdad - Green Zone
E-mail address: alshafeay@iom.int
E-mail address: Mahdahmed@iom.int
E-mail address: salsaffouri@iom.int.
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Manner of disseminating supplemental information to the RFP and responses/clarifications to queries
Direct communication to prospective Bidders by email and Posting on http://iraqportal.iom.int/
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Deadline & Address for Submission of Proposals
Baghdad Resafa sub office and the deadline to 10th of August 2022
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Allowable Manner of Submitting Proposals
Courier/Hand Delivery ☐ Submission by email
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IOM will award the contract to
One Bidder Only
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Proposal Submission
Requirements
Electronic Submission (when applicable):
§ Format: PDF files only
§ All files must be free of viruses and not corrupted.
§ Password for Financial Proposal must not be provided to IOM until requested so by IOM. IOM will request password only from bidder whose Technical Proposal has been found to be technically responsive.
§ Max. File Size per transmission: 5mb
§ Mandatory subject of email: RFP No
§ Documents which are required in original (e.g. Bid Security) should be sent to IOM Erbil Office in hard copy.
§ The Technical Proposal and the Financial Proposal files MUST BE COMPLETELY SEPARATE.
Hand delivery or by express courier:
The Technical Proposal and the Financial Proposal envelopes MUST BE COMPLETELY SEPARATE and each of them must be submitted sealed individually and clearly marked on the outside as either “TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL”, as appropriate. Each envelope SHALL clearly indicate the name of the Bidder. The outer envelopes shall:
i. Bear the name and address of the bidder;
ii. Be addressed to IOM as specified in the BDS.
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Evaluation Method for
the Award of Contract
Combined Scoring Method, using the 70%-30% distribution for technical and financial proposals respectively. The minimum technical score required to pass is 70%.
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Evaluation of Proposals
IOM will conduct the evaluation solely on the basis of the submitted Technical and Financial Proposals and Number of similar events conducted previously.
Evaluation of proposals is made in the following steps:
A. The work experience presented through a comprehensive portfolio will be evaluated to assess the quality of the company-s work [30 points].
B. Experience and qualifications of the team proposed to deliver the work by the company. This part of the evaluation will be based on the CVs of the individuals comprising the team that need to be shared by the firm in their proposal [10 points];
C. Experience in event management and [30 points];
D. Experience working in the related industries, such as Business Organizations, Chambers of Commerce, UN, NGOs, etc., [10 points]
E. The financial offers of the service providers, considering realistic costs and details [20 points]
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Documents to be submitted
Technical Proposal:
☒ Duly Completed Technical Proposal Forms (TPF Forms);
☒ Certificate of Incorporation / Business Registration (if applicable);
☒ Valid license for the type of services required, issued by the relevant Government Authorities;
☒ Company Profile, which should not exceed three (3) pages, including printed brochures or catalogues relevant to the Services being provided;
☐ Reference from the bank indicating the company's total cash flow for the last 3 years (dated no earlier than the month of submission);
☐ Conclusion of the last audit of the company (if any), balance sheets certified by the tax authorities for the last 3 years;
☐ Reference-list on the availability of liquid assets, real estate, credit lines and other financial resources;
☒ Reference letters from other UN Agencies of INGO for similar services provided;
☐ Bid Security, if applicable;
☒ Vendor Information Form, Code of Conduct for IOM Vendors and Vendor Information Sheet.
The Technical Proposal shall not include any price or financial information.
Financial Proposal:
☒ Duly Completed Financial Proposal Forms (FPF Forms);
The Financial Proposal shall be prepared using the Standard Form provided in RFP Forms. It shall list all major cost components associated with the services, and the detailed breakdown of such costs. Any output and activities described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices of other activities or items, as well as in the final total price.
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Preliminary Examination
See below Evaluation Criteria Section
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Evaluation of Eligibility and Qualification
See below Evaluation Criteria Section
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Expected Date for Commencement of Contract
November 28, 2022
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Delivery Place
The Services shall be carried out in [Babylon hotel]
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Settlement of Dispute
The United Nations Commission on International Trade Law (UNCITRAL) arbitration rules will apply for any dispute, controversy or claim that will arise in relation to the Contract
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IOM will award the contract to
One Bidder Only
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Right to Accept, Reject, Any or All Proposals
IOM reserves the right to accept or reject any Proposal, to render any or all of the Proposals as non-responsive, and to reject all Proposals at any time prior to award of contract, without incurring any liability, or obligation to inform the affected Bidder(s) of the grounds for IOM-s action. IOM shall not be obliged to award the contract to the lowest priced offer.
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Right to Vary Requirements at the Time of Award
At the time of award of Contract, IOM reserves the right to vary the quantity/volume of services, by up to a maximum ten percent (10%) of the total Contract Price, without any change in the unit price or other terms and conditions.
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Price Verification
Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by IOM. The unit price shall prevail and the total price shall be corrected. If the Bidder does not accept the final price based on IOM-s re-computation and correction of errors, its quotation will be rejected.
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Bidding Forms
Bidding Forms can be found here:
Vendor Information Form
Code of Conduct for IOM Vendors
Vendor Information Sheet
Other Bidding Forms
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Other Information Related to the RFP
[All other instructions and information not yet mentioned so far in this Data Sheet but are relevant to the ITB must be cited here, and any further entries that may be added below this table row]
Tender's Files

Documents

 Tender Notice