Lottery Internal Control System Conversion Consulting Services Tender, USA - 64352021

Procurement Summary

Country : USA

Summary : Lottery Internal Control System Conversion Consulting Services

Deadline : 24 Mar 2022

Other Information

Notice Type : Tender

TOT Ref.No.: 64352021

Document Ref. No. : C202114

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Name :Login to see tender_details

Address : Login to see tender_details

Email : Login to see tender_details

Login to see details

Tender Details

Request for Proposals for Lottery Internal Control System Conversion Consulting Services.



The Successful Bidder shall provide to the Commission consulting and project management services to

assistthe Commission and ITS with the transition from the ITS-operated Mainframe ICS to a third-party

New ICS managed by the Commission. Consulting and project management services shall include:

A. ICS Testing. The Successful Bidder shall provide ICS testing support to ensure the New

ICS operates properly, as expected by the Commission.

a. New ICS Testing Plan. The Successful Bidder shall develop a comprehensive New

ICS testing plan that shall be included in the conversion timeline. Prior to

implementation and in collaboration with Commission staff, the Successful Bidder

shall provide guidance for New ICS testing at Commission headquarters in

Schenectady, New York.

b. Performance Testing. The Successful Bidder shall conduct New ICS performance

testing at Commission headquarters in Schenectady, New York. The conversion

timeline must include adequate time for New ICS performance testing and any needed

modifications prior to implementation.

B. Project Management. As a Specified Option, the Successful Bidder shall provide project

management services in collaboration with the Commission, ITS, the New ICS vendor, and

the Lottery Computer Gaming System vendor (“Stakeholders”).

The Successful Bidder shall provide one project manager who shall be dedicated to the

conversion project and shall serve as the lead project manager working directly with

Commission-designated staff. The project manager must have at least three (3) years of project

management experience and have knowledge of system conversion procedures. Knowledge of

lottery systems is preferred. The designated project manager shall be subject to the approval of the

Commission. The project manager shall be responsible for:

a. Planning. The Successful Bidder shall collaborate with Stakeholders to create a

Stakeholder Mainframe ICS/New ICS Conversion Plan (“Conversion Plan”) and

ensure allCommission-approved milestones and deadlines are met. The Successful

Bidder shall work with all Stakeholders to ensure conversion and mainframe

transition are considered and included in the Conversion Plan. The Commission

must approve in writing the final Conversion Plan and any proposed changes to the

Conversion Plan. The Successful Bidder shall provide ongoing oversight and

management of the Conversion Plan including risk management and proposed

resolution if needed.

b. Meeting Cadence and Meeting Documentation. In collaboration with the

Commission, the Successful Bidder shall develop and adhere to a meeting cadence

that ensures Stakeholders are involved and informed throughout the conversion

process. The Successful Bidder shall provide to Stakeholders or a subset of

Stakeholders as required by the Commission meeting notes, project plans, timelines,

and necessary documentationto meet conversion goals and objectives.



The Successful Bidder shall provide additional staff as needed to provide the

required project management services.

C. ICS Guidance and Tools. As a Specified Option, the Commission may require hourly consulting

services to provide guidance and tools to the Commission as it relates to Mainframe ICS and

New ICS conversion. The Successful Bidder shall provide such consulting services subject

to a work plan approved by the Commission. Consulting services that may be required

pursuant to this Specified Option may include:

a. Roles and Responsibilities. The Successful Bidder shall assist the Commission in

the development of Stakeholder roles and responsibilities for ICS conversion and

New ICS management and oversight. The Successful Bidder shall lead the

development of one (1) responsibility assignment matrix (“RACI matrix”) for

management and oversight of the NEW ICS post implementation. The postimplementation RACI matrix shall consider separation of duties and include, but not

be limited to, daily operations, relevant Multi-State Lottery Association (“MUSL”)

Rule 2 ICS requirements, security requirements and general New ICS oversight.

b. Business Rules. The Successful Bidder shall assist the Commission with

development of business rules, requirements, and impact on remaining mainframe

functionality, including, but not limited to, the Lottery prize payment system. The

Successful Bidder shall documentall Commission-approved ICS business rules,

workflows and systems mapping in astructure and format that is comprehensible to

non-technical readers.

c. Best Practices. The Successful Bidder shall provide the Commission with ICS best

practices guidance for business rules, requirements, information security,

segregation of duties, change management, balancing, winner verification, lockdown

alternatives and adherence to MUSL Rule 2. The Successful Bidder shall assist the

Commission with the development of ICS procedures, checklists and standards and

shall document all Commission-approved ICS procedures, checklists and standards

in a format approved by the Commission.

d. Communications Network. The Successful Bidder shall provide guidance related to

the ICScommunications network to ensure the New ICS and Lottery Computer

Gaming Systems communications network and infrastructure optimize transaction

speed while preventing security risks.

e. Templates and Scripts. In collaboration with Stakeholders, the Successful Bidder

shall develop a standard ICS requirements template and standardized test scripts.

Documents

 Tender Notice