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MINISTRY OF FOREIGN AFFAIRS has floated a tender for Offer of Conference Services for the Eu Presidency. The project location is Denmark and the tender is closing on 08 Apr 2024. The tender notice number is 158238-2024, while the TOT Ref Number is 98821891. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.
Procurement Summary
Country : Denmark
Summary : Offer of Conference Services for the Eu Presidency
Deadline : 08 Apr 2024
Other Information
Notice Type : Tender
TOT Ref.No.: 98821891
Document Ref. No. : 158238-2024
Competition : ICB
Financier : Self Financed
Purchaser Ownership : Public
Tender Value : DKK 80000000
Purchaser's Detail
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Login to see detailsTender Details
In the second half of 2025 (July 1 to December 31), Denmark will hold the presidency of the EU's Council of Ministers, which entails extensive meeting activities, including a number of ministerial meetings, official meetings/conferences. The Ministry of Foreign Affairs is therefore looking for conference facilities that are suitable for this type ofmeeting proceedings. In total, a total number of participants during the entire period is estimated at approx. 17, 000 people. In addition, there are support staff, which can amount to approximately 250 people per ministerial meeting.
A decision has been made from the political side that the meetings will be held in different parts of the country.
It is expected, that the largest part of the meeting activities are held in Copenhagen for logistical reasons, including short transport time to Copenhagen airport, as well as for reasons of hotel capacity and cost efficiency by gathering many meetings in one place. The Ministry of Foreign Affairs is therefore looking for conference venues in Copenhagen and elsewhereone for Copenhagen. Therefore, the tender is divided into 6 partial agreements. There are 3 partial agreements regarding conference venues in Jutland or on Funen and 3 partial agreements regarding conference venues in Copenhagen. The part-times in Jutland/on Funen (1, 4 and 5) should be allocated to different conference locations as far as possible. Assigngsprocedure is described in more detail in the tender materials and below in this order, in the section "extended description".
The tender is divided into the following sub-agreements:
Sub-agreement 1: Jutland/Fyn.
The offered conference venue must be within 60 minutes' drive of an international airport in Danma...
Document Type: Contract Notice
Reference Number: 4030616
Contract Type: services
Estimated Value: 80000000 - DKK
Doc Title: Offer of Conference Services for the EU Presidency
Dispatch Date: 2024-03-13
Publish Date: 2024-03- 15
Submission Date: 2024-04-08
Documents
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