Operations Department Policy Review Consultant Tender, Iraq - 75856730

Procurement Summary

Country : Iraq

Summary : Operations Department Policy Review Consultant

Deadline : 22 Dec 2022

Other Information

Notice Type : Tender

TOT Ref.No.: 75856730

Document Ref. No. :

Financier : Other Funding Agencies

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Request for proposals are invited for Operations Department Policy Review Consultant.

Date: December 7, 2022

Proposals due by: December 22, 2022

SEED Foundation is seeking a consultant who can facilitate a review of its Operations Department policies such as the Finance Manual, HR Manual, Procurement and Logistics Manual, and Admin Manual, introducing new or revised policies as needed to ensure alignment with best practices, changes in SEED procedures or approaches, and/or legal requirements. Furthermore, the consultant will collaborate with SEED's Director of Operations to develop a plan for implementing the review process and implementing the amended/new policies.

Scope of Consultancy:
1. Evaluate all policy documents (policies, procedures, and guidelines) for alignment with:
a. Current provincial, regional, and national legislation
b. USG, USAID, EU, and other key institutional donors' requirements; and
c. NGO and humanitarian sector current best practice.
2. In addition to meeting the necessary requirements, policy documents should be reviewed for:
a. alignment with current organizational priorities and strategy
b. effectiveness in carrying out their mandate
c. grammatical or typographical errors; and
d. out-of-date references.
3. While the process is open to further definition by the consultant(s), it is critical that the individual/team approach is both comprehensive and consultative.
a. Creating a portfolio of current policy documents
b. Determining which policy documents fall into which category (i.e. policies, procedures, or guidelines)
c. Creating a standardized template to ensure that policy documents are easily distinguishable and usable
d. Creating a summary/graphic presentation for each policy as step-by-step instructions for use and implementation;
e. Determine whether there are any significant policy gaps (i.e. missing policies)
f. Finish preliminary review and (re)draft documents as needed
g. Distribute the draft to the identified working groups for feedback and review (e.g. Management in the Operations Department)
h. Implement necessary changes
i. Present revised (or new) policy to the appropriate authorizing body.
j. Help put together a roll out plan for the implementation of revisions and changes.
k. Create training materials and modules for key processes and policies.

Documents

 Tender Notice