Provision of Project Management Professional (PMP) Training and Certification Tender

Procurement Summary

Country : Rwanda

Summary : Provision of Project Management Professional (PMP) Training and Certification

Deadline : 26 Sep 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 89327549

Document Ref. No. :

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

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Tender Details

Tenders are invited for Provision of Project Management Professional (Pmp) Training and Certification

Location: Kigali

Deadline: Tuesday, 26/09/2023 17:00

TERMS OF REFERENCE

Recruitment of a Training Provider for The Provision of Project Management Professional (PMP) Training and Certification to International Alert and Partner Staff.

1. Organization Background.

International Alert (Alert) is an international organization headquartered in the United Kingdom that works to build peace by working with local civil society organizations through research, advocacy, capacity building, inclusive dialogue, and political and civic participation. In partnership with ARCT Ruhuka, International Alert is implementing a four years and nine months USAID funded Dufatanye Urumuri (Light) Project.

The purpose of the USAID Dufatanye Urumuri (Light) Activity is to improve unity, resilience, and social cohesion efforts in collaboration with other stakeholders and partners at national and local levels. Using a combination of dialogue, media involvement, joint economic activities, and psycho-social support in 30 districts of Rwanda.

To achieve the desired goals and drive results, the USAID Dufatanye Urumuri project team must continuously improve skills and competences to be able to implement project activities effectively.

In this regard, International Alert is recruiting an experienced training agency to provide Project Management Professional (PMP) Training to the International Alert and Implementing Partner Staffs, provide required subjects and allow trainees to pass the PMP examination and obtain related Certification. The training agency must implement this training within the framework agreement for 1 year which may be renewed based on the performance of the training agency need by International.

2. Objectives for the Consultancy

Project Management is used to initiate, plan, execute, monitor, control, and close projects by applying appropriate skills, knowledge, tools, and techniques to fulfil the project requirements and plan actionable strategies and implement solutions to challenges as they arise.

Training in program management is essential for a peacebuilding program team. It equips the team with skills for efficient resource allocation, strategic planning, risk management, monitoring and evaluation, and stakeholder engagement. The training should promote accountability, adaptability, and conflict sensitivity while enhancing organizational learning and stakeholders' confidence.

The aim of this consultancy is to empower and equip USAID Dufatanye urumuri project Staff with standards, knowledge, tools, methods, and techniques that describe good practices, globally recognized credentials that certify their project management expertise.

The overall objective of the training provider is to train about 23 participants/staffs from International Alert and ARCT_RUHUKA on project management course and to support them in getting their PMP Certification.

Specific objectives include:

Acquiring project management skills to successfully drive projects, to improve performance and results in implementation.
Establish and manage budget.
Develop implementation / operational plan.
Manage the different stakeholders and their expectation.
Optimizing on project resources
Improve cooperation among team members both internally and externally.
Improve effectiveness among team.
Increase data-driven decision-making skills.
3. Tasks and Scope of Work

The Tasks and scope of the consultancy will be to define the expected target level, assessing the level of the current project management skills of all participants, designing Project Management curriculum content, training the selected participants, establishing a methodology to measure and report the level of increased skills for all trainees, and documenting peer reviews.

The training should follow a standardized PMI best practice, the training project will run in agile mode.

The provider will prepare and conduct the Project Management training module with the following key components:

Project initiation and planning
Project scope management
Project time and cost management
Project quality management
Project human resource / team management
Communication
Risk management
Procurement management
Project monitoring and evaluation
Project closure
Stakeholder identification and engagement
The firm should ensure that participants have the necessary skills to pass the project management professional exam.

4. Deliverables

Training materials including PowerPoint presentations, Handouts, feedback/evaluation forms, exercises, mock exam PMP.
A high quality and comprehensive training content and lifetime access of course content
Registration of participants for the certification exams.
5. Duration of the Courses and Training Method

The duration of courses will be decided between the consultant and International Alert.
The training method can be hybrid and the in-person delivery must be in Kigali, Rwanda
6. Firm Profile and Experience

In addition to the human resources required to assemble its team, as described below, the firm must meet the following requirements:

Have at least five (5) years professional experience in training of project management practitioners with list of served clients with the brief details on the profile of their trainees.
5 years of experience leading and managing projects.
Must be an Authorized Training Partner (ATP) - Proof of PMP-PMI certification, Certified Project management trainer (PMT) is required.
The trainer must be accredited PMI Practitioner.
Firm must be based in Rwanda with a training centers.
7. Trainer-s Role and Profile

The following table presents the trainers- requirement for the present consultancy:

Lead Trainer: The lead trainer's role might include coordinating, monitoring, and reviewing the work of the team; preparing training programs, deliver the trainings; Ensuring learners leave with a sense of achievement and an improved capability for working in project and program environment.

Trainer: The trainer conducts the training and supports participants- revision questions, under the supervision of the lead trainer.

The mission will be carried out by highly qualified consultants/experts in the requested specialties, namely:

Lead Consultant Trainer (Engagement Lead)

Trainer

A minimum of a master's degree in Project Management or related fields.
Having at least 10 years of experience leading capacity building or experience in program/project management.
Hold certification in Project Management.
Having participated in at least five (5) similar training projects
A minimum of a bachelor-s degree in project management or related fields
Having at least 5 years of experience in capacity building and corporate training in the field of Leadership or project.
Hold a valid project management certification.
Having participated in at least five (05) similar training projects.
8. Evaluation Criteria

All bidders should note that the evaluation method is Quality Cost based selection (QCBS) for consultants. The technical and financial scores are 0.8 and 0.2 respectively (0.8 + 0.2=1).

The following model will be used to evaluate all respondents and proposals submitted:

a. Technical Criteria

Items


Point Range

Approach, Methodology and Work Plan
Training Approach, workplans and Methods
Training Outline and catalogue of the PMP course
10

10

/20

Agency/Company Accreditation




Accredited Training Partner of PMI (Proof of PMP-PMI certification, Certified Project Management Trainer (PMT))
None
20

/20

Consultant-s Profile and Experience




Lead Trainer:
10 Years of experience in Project Management
Master's degrees and PMP Certification with 5 years.
5 years of training PMP Certification
10

7

3

/20





Trainer:
i. 5 years of successful experience in Project Management

ii. Bachelors 's degrees and 5 years.

iii. PMP Certification with 5 years of training



10

5

5

/20



Training Agencies References /recommendations





4 certificates of similar assignments executed to Corporates/Agencies/Ministries signed and stamped with details:
4 similar assignments
3 similar assignments
2 similar assignments
1 similar assignment
0 similar assignment
20

15

10

5

0

/20

The financial proposal of only those firms will be opened which secure a minimum score of 70/100 in the technical evaluation.

St= Score for the Technical Evaluation

b. Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be selected as Consultants for the Client. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

10. Submission Requirements for Technical and Financial Proposals

All technical and financial proposals must be submitted in English.

1. Administrative documents (Company registration certificates, Tax clearance certificates and License/ Accredited Training Partner certificat

Documents

 Tender Notice