Provision of Travelling and Accommodation Services for Ehlanzeni District Municipality... Tender

Procurement Summary

Country : South Africa

Summary : Provision of Travelling and Accommodation Services for Ehlanzeni District Municipality for a Period of 36 Months

Deadline : 09 Nov 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 91140061

Document Ref. No. : EDM/14/2023-24

Competition : ICB

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Tender Number: Edm/14/2023-24
Bids are Hereby Invited from Capable and Experienced Service Provider for the Appointment of Service Provider for the Provision of Travelling and Accommodation Services for Ehlanzeni District Municipality for a Period of 36 Months
1. Only Tenderers Who have Provided the following Mandatory Information and Documents to be Used to Evaluate the Bidder's Responsiveness will be Considered for Further Evaluation on Functionality;
1.1 only Service Providers that are Registered on the Central Supplier Database will be Considered for Awarding of this Request for Quotations and a Copy of Csd Report not Later than Three Months should be Attached.
1.2 Price(S) Quoted must be Firm, Vat and Other Taxes Inclusive, Valid and Fixed for Duration of the Contract.
1.3 No Tenders shall be Considered from Persons Who are in the Service of the State.
1.4 Service Providers are Required to Fully Complete the Attached Mbd Forms and Submitted Together with Their Written Tenders.
1.5 Attach a Bank Account Confirmation Letter with Bank Stamp not Older than Three Months Accompanied with an Affidavit Confirming the Business Bank Account Details - if the Banking Details are not Verified on the Csd Report.
1.6 Attach Original Certified Copy of Identity Documents (Id) of Company Directors.
1.7 Provide Original Certified Copy of the Company Registration Certificate Issued by the Companies and Intellectual Property Commission (Cipc).
1.8 Valid Sars Pin Certificate must be Attached.
1.9 Attach a Verifiable Copy of Municipal Accounts for Both the Bidder and Company Director/s not Older than Three Months or an Original Certified Copy of Proof of Residence (Pto) Issued by a Relevant Traditional Authority or a Copy of a Valid Lease Agreement.
• if Aforementioned Account Information of the Bidder is not Applicable the Tenderer must Attach a Certified Copy of Proof of Residence (Pto) Issued by a Relevant Traditional Authority or a Copy of a Valid Lease Agreement.
1.10 Joint Venture or Consortium Agreement if Applicable.
1.11 All Bid Documents must be Dully Signed and Submitted on the Pdf Document that has been Issued and Reproduced (“Re-Typed”) Documents will be Rejected.
2. This Bid will be Evaluated Applying the 80/20 Preference Point System in Terms of the Preferential Procurement Policy of the Ehlanzeni District Municipality. The Policy Preference Point System will be Applied as Follows;
2.1 the 80 Points will be for Price; and
2.2 the 20 Points will be Allocated for the Specified Goals on a Proportional or Pro Rata Basis as Follows:
Points for Contracting an Enterprise Owned by Historically Disadvantaged Persons or
Individuals
Historically Disadvantaged
Persons or Individuals Points
Allocation Source Documents Required to Claim Points
100% Black Person or People Owned
Enterprise 5, 0
A Copy of a Full Csd Report not Older than 3 Months
More than 30% Woman or Women
Shareholding or Owned Enterprise 2, 5
More than 30% Youth Shareholding or
Owned Enterprise 2, 5
More than 30% People Living with Disability Shareholding or Owned
Enterprise
2, 5
A Copy of a Medical Certificate to Confirm Disability
Points for Implementing of Rdp Programmes
Enterprises Regarded as *Emes Located within the Ehlanzeni District Municipality Area of Jurisdiction
2, 5 ? A Copy of a Full Csd Report not Older than 3 Months
Nb: Points will only be Awarded if the Csd Physical Address is the Same as the Address for the Proof of Residence Required in 1.9 above.
B-Bbee Level 1 Contribution
5, 0 ? Certified Valid Sanas Accredited Bbbee Certificate
? Or Certified Valid Eme and Sme a Sworn Affidavit
? Or Certified Valid Cipc Issued Certificate Confirming Annual Turnover and Level of Black Ownership
Total Preference Points to
Be Claimed 20, 0
*Eme-s are Exempted Micro Enterprise with an Annual Turnover of R10 Million or Less.
*All Certified Copies must not be Older than Three Months.
Received Bids will be Evaluated for Responsiveness Based on Mandatory Requirements, Functionality and Bidders Who Obtain a Minimum of 70 Points out of a Possible 100 Points,
Tender Documents can be Viewed and Downloaded at No Cost on the Document Sharing and Collaboration Platform or Portal (Neptune): Http://Edmservices.Ehlanzeni.Gov.Za and National Treasury Portal from Tuesday, 31 November 2023. Further Information regarding the Downloading and Uploading of Documents will be Explained at the Compulsory Briefing Session.
A Compulsory Briefing Session will be Held on Wednesday, 1 November 2023 at 10h00, At Ehlanzeni District Municipality Office Complex, Dmc, 8 Van Niekerk Street, Sonheuwel Central, Mbombela, 1201.
Where Tenders should be Submitted - Completed Tender and Other Returnable Documents must be Submitted only in Pdf Format on the Document Sharing and Collaboration Platform or Portal: Http://Edmservices.Ehlanzeni.Gov.Za on or before Thursday, 09 November 2023 not Later than 12h00.
Tender Documents Received by Telegram, Fax and Post will not be Considered. Late Bids shall not be Accepted.
Enquiries: Contact Person - Administration: Mr. S P Khumalo at 013 759 8500 or Pkhumalo@Ehlanzeni.Gov.Za
Contact Person - Technical: Ms. L Espag at 013 759 8500 or Lespag@Ehlanzeni.Gov.Za
Employer: Municipal Manager: Dr Np Mahlalela Ehlanzeni District Municipality
P. O. Box 3333, Mbombela, 1200
Visit Our Website: Www.Ehlanzeni.Gov.Za

Place where services required: Ehlanzeni District Municipality - Sonheuwel Central - Mbombela - 1201

Special conditions: As per the tender document.

Date Published: 2023-10-25T00:00:00

Closing Date: 2023-11-09T12:00:00

Is there a briefing session: Yes

Is it compulsory: Yes

Briefing Date and Time: 2023-11-01T10:00:00

Briefing Venue: Ehlanzeni District Municipality, DMC, 8 Van Niekerk Street, Mbombela, 1200

Documents

 Tender Notice