Purchase and Installation of Cooling Equipment for a Cold Room Tender, Haiti - 50402345

Procurement Summary

Country : Haiti

Summary : Purchase and Installation of Cooling Equipment for a Cold Room

Deadline : 05 Mar 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 50402345

Document Ref. No. : PSM-OPS-1713

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Quotation are invited for Purchase and Installation of Cooling Equipment for a Cold Room.

Request for Quotations (RFQ)

RFQ Number: PSM-OPS-1713

Issuance Date: 02/11/2021

Deadline for Offers: 03/05/2021 at 4: 00 PM

Description: Purchase and installation of cooling equipment for a cold room

For:

Global Health Supply Chain Program - Procurement Supply Management (GHSC-PSM) Project

Funded By: United States Agency for International Development (USAID),

Contract No. AID-OAA-I-15-00004; Task Oder No. AID-OAA-TO-15-00007, AID-OAA-TO-15-000010; AID-OAA-TO-16-00018

Implemented By: Chemonics Foundation Haiti

Point of Contact: PSMHaitiAchat@ghsc-psm.org

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx.

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the proposal submission:

 Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror-s cousin is employed by the project, the offeror must state this.

 Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror-s father owns a company that is submitting another proposal, the offeror must state this.

 Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.

 Certify that all information in the proposal and all supporting documentation are authentic and accurate.

 Certify understanding and agreement to Chemonics- prohibitions against fraud, bribery and kickbacks.

Please contact Dr. Florence Duperval Guillaume at FDGuillaume@ghsc-psm.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics- Washington office through the contact information listed on the website found at the hyperlink above.


Section 1: Instructions to Offerors
1. Introduction:
The purpose of the Global Health Supply Chain - Procurement and Supply Management (GHSCPSM) single award IDIQ contract is to ensure uninterrupted supplies of health commodities to
prevent suffering, save lives, and create a brighter future for families around the world. In
support of the President-s Emergency Plan for AIDS Relief (PEPFAR) and USAID-s population and
reproductive health maternal and health programs, we are providing health commodity
procurement services and systems strengthening technical assistance that encompass all
elements of a comprehensive supply chain. As part of project activities, Chemonics, as the Prime
Recipient of the GHSC-PSM award, plans to purchase and install cooling equipment for a cold
room at our warehouse located at Airport Industrial Parc, Fleuriot # 118, Port-au-Prince, Haiti.
The purpose of this RFQ is to solicit quotations for the purchase and installation of cooling
equipment to improve the performance of a cold room to ensure the reliable cold storage of
temperature sensitive pharmaceuticals. The equipment must meet the following operational
requirements:
- Maintain the inside temperature between 2⁰C - 8⁰C,
- Operating set point at 5⁰C ± 2⁰C; and 70%-90% relative humidity
Offerors are responsible for ensuring that their offers are received by Chemonics in accordance
with the instructions, terms, and conditions described in this RFQ. Failure to adhere to the
instructions described in this RFQ may lead to disqualification of an offer from consideration.
2. Offer Deadline and Protocol: Offers must be received no later than 4:00PM local Eastern time
on March 5
th
, 2021 by email only to PSMHaitiAchat@ghsc-psm.org.
Please reference the RFQ number in any response to this RFQ. Offers received after the specified
time and date will be considered late and will be considered only at the discretion of Chemonics.
3. Questions: Questions regarding the technical or administrative requirements of this RFQ may be
submitted no later than 4:00 pm local Eastern time on February 25th
, 2021 by email to
PSMHaitiAchat@ghsc-psm.org. Questions must be submitted in writing; phone calls will not be
accepted. Questions and requests for clarification—and the responses thereto—that Chemonics
believes may be of interest to other offerors will be circulated to all RFQ recipients who have
indicated an interest in bidding.
Only the written answers issued by Chemonics will be considered official and carry weight in the
RFQ process and subsequent evaluation. Any verbal information received from employees of
Chemonics or any other entity should not be considered as an official response to any questions
regarding this RFQ.
4. Specifications: Section 3 contains the technical specifications of the required items. All
commodities offered in response to this RFQ must be new and unused. In addition, all electrical
commodities must operate under 208/230 V; 60 Hz with lighting circuits under 110/220 V;
60Hz.
5. Scope of Work:
RFQ No. PSM-OPS-1713
Page 3 of 12
GlobalQMS ID: 10844.1, 5 June 2019
The work to be carried out by a firm specializing in the field will consist of providing all the tools,
materials, supplies and know-how necessary for the installation of the cooling equipment-s.
Please see in Annex 1 the full Scope of Work.
6. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive
basis, including delivery and all other costs. Prices may be presented in Haitian Gourdes or in
USD. Offers must remain valid for at minimum thirty (30) calendar days after the offer deadline.
Offerors are requested to provide quotations on their official quotation format or letterhead; in
the event this is not possible, offerors may complete the table in Section 3.
In addition, offerors responding to this RFQ are requested to submit a copy of their official
registration or business license.
7. Delivery: The delivery location for the cooling equipment and the installation service described
in this RFQ is Airport Industrial Park, Fleuriot Warehouse # 118. As part of its response to this
RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery
timeframe (after receipt of order). The delivery estimate presented in an offer in response to
this RFQ must be upheld in the performance of any resulting contract.
8. Source/Nationality/Manufacture: All goods and services offered in response to this RFQ or
supplied under any resulting award must meet USAID Geographic Code 935 in accordance with
the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for
this RFQ is Haiti.
Offerors may not offer or supply any commodities or services that are manufactured or
assembled in, shipped from, transported through, or otherwise involving any of the following
countries: Burma (Myanmar), Cuba, Iran, North Korea, Sudan, Syria.
9. Warranty: Warranty service and repair within the cooperating country is required for all
commodities under this RFQ. The warranty coverage must be valid on all commodities for a
minimum of twenty-four (24) months after delivery and installation.
10. Free and Exempt: The USAID funded project under which this procurement is financed does not
permit the financing of any taxes, VAT, tariffs, duties, or other levies imposed by any laws in
effect in the Cooperating Country, and, in accordance with the bilateral agreement between the
Government of the United States and the Government of Haiti, Chemonics will submit the
subsequent subcontract for exemption by the Cooperating Country government. Therefore,
Offerors based in Haiti are requested to submit quotations with any taxes, VAT, tariffs, duties, or
other levies imposed by the laws in effect in the Cooperating Country(ies) clearly identified
separately from the offered price. Offerors based outside of Haiti are requested to submit
quotations without any taxes, VAT, tariffs, customs duties or other levies imposed by the laws in
effect in the Cooperating Country of Haiti. If the selected offeror is based out of Haiti and/or
product must be shipped to Haiti, guidance will be provided for the appropriate customs
clearance of the items.
Any resultant subcontract shall be priced as free and exempt from any taxes, VAT, tariffs, duties,
or other levies imposed by the laws in effect in the Cooperating Country(ies). The Subcontractor
shall not charge any host country taxes, VAT, tariffs, duties, levies, etc. from which this USAID
program is exempt. In the event that any exempt charges are paid by the Subc

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