Supply of Borehole Equipment and Materials Tender, Zimbabwe - 51881357

Procurement Summary

Country : Zimbabwe

Summary : Supply of Borehole Equipment and Materials

Deadline : 19 Apr 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 51881357

Document Ref. No. : ZWE1142-318-21

Competition : ICB

Financier : European Union (EU)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Supply of Borehole Equipment and Materials.

INVITATION TO TENDER

Supply of Borehole Equipment and materials

Our Reference: ZWE1142-318-21

RFT No 266317

Harare, 31.03.2021

Introduction

Welthungerhilfe was established in 1962. It is today one of the largest private organizations working in development cooperation and humanitarian aid in Germany. Non-profit-seeking, non-partisan and non-denominational. Donations from the population at large fund our work in Africa, Asia, and Latin America. In addition, Welthungerhilfe receives grants from the Federal German Government, the European Union, USAID/OFDA, the United Nations and many others worldwide recognized donors.

For its project in Mt Darwin, Rushinga and Shamva funded by the Charity Water today we are in the market for the supply of: Boreholes Equipment and materials for our project ZWE1142 Increased access to improved water sanitation and hygiene services in Zimbabwe.

1. Eligibility

Tenderers from Zimbabwe only shall be eligible for participation:

2. Tender overview

This is an open invitation to tender for the above-mentioned supply contract. The following documents constitute the tender dossier:

A. Tender invitation (this document)

B. Supplier qualifications

3. General remarks and special condition

- The offered commodities must be according to our specification, sound, fair and in merchantable quality.

- Preferably, all the required commodities/goods must be ex-stock available.

- Fast delivery of required commodities/goods is expected.

- Part shipments without the authorization of the Contracting Authority are not allowed.
- The stock location and the origin of commodities/goods must be included in the offer.
- All spares to be certified by District Development Fund of Zimbabwe
- Only companies which are established in Zimbabwe and are in business of manufacturing bush pump
spares for more than 5 years are allowed to participate
4. Specification / Quantity
(A): The contract will not be divided in lots!
(B): The following technical specification need to be adhered to:
Pos Quantity Description Specification
(incl. unit) (Commodity or Service) (can use several lines for details)
1 1 199
3m x 16mm GI Rod threaded both
ends and complete with nuts SAZ 881:2004
2 1 199
3m x 50m GI pipe threaded both
ends and complete with sockets SAZ 881:2004
3 142
Complete B-type Bush pump Head Teak wooden block, 12mm stud bolt,
rubber buffer, floating washers,
16mm U-Bolts and nuts, 12mm U
bolts and nuts, M24 mm bolt and
3m x 40mm handles. (SAZ 881:2004)
4 142
Complete brass cylinder with valve 75mm x 50mm brass with 50mm
brass foot valve (SAZ 881:2004)
5 15 1m x 150mm steel short casing SAZ 881:2004
6 1
Transport from Harare to Mt
Darwin 160km one way
5. Marking/labelling
The individual items require no marking.
6. Packing and picking
The packaging of the concerned equipment has to be appropriate to the nature (size, weight) of the items and
comply with international standards. The packaging should avoid transport damages and protect equipment / goods
from bad weather conditions.
7. Participation
This tender is open to interested eligible companies, legally registered in Zimbabwe and with proven experience in
engineering.
8. Samples
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As in accordance with article 17 of this document an independent quality and quantity inspection will be
undertaken the provision of samples is not required for this competition.
9. Anti-Terrorism Policy
The Contracting Authority renounces all forms of terrorism and will never knowingly support, tolerate or encourage
terrorism or the activities of those who embrace terrorism or money laundering. Consistent with numerous United
Nations Security Council resolutions, including S/RES/1269(1999), S/RES 1368(2001) and S/RES1373(2001) and the
European Union, the Contracting Authority is firmly committed to the international fight against terrorism and in
particular against the financing of terrorism. It is the policy of the Contracting Authority to seek to ensure that none
of its and its donor funds are used, directly or indirectly, to provide support to individuals or entities associated with
terrorism or money laundering. Therefore, the Contracting Authority will match their suppliers and Service
providers against the Sanctions lists on a regular basis. By submitting an offer, suppliers and service providers agree
to this.
10. The language of tender
The tender, all correspondence, and documents related to the tender exchanged by the tenderer and the
Contracting Authority must be written in the language of the procedure, which is English.
11. Contradiction or errors in the tender documents
If the tenderder notices contradictions or errors in the tender document or specifications that are unclear, the
tenderer must clarify the issue by making queries before the set deadline for submission of inquiries/questions.
The principle hereby agrees to clarify all queries to all interested tenderders upon request in email/ messaging form
through the EU-Supply portal.
12. Alteration or withdrawal of tenders
Tenderders may alter or withdraw their tenders by written notification through the EU-supply portal prior to the
deadline for submission of the tender document. No tender may be altered after this deadline. Withdrawals must
be unconditional and will end all participation in the tender procedure.
No tender may be withdrawn in the interval between the deadline for submission and tender opening of tenders
and the expiry of the tender validity period. Any correction of information must be explicit and is to be confirmed
through the EU-Supply in email/messaging form.
13. Errors in Calculations
Tenders submitted by interested tenderers will be checked for any arithmetical errors in computation and
summation. Errors will be corrected by the evaluation committee as follows:
 Where there is a discrepancy between amounts in figures and in words, the amount in words will be the
considered amounts.
 Where there is a discrepancy between a unit price and the total amount derived from the multiplication
of the unit price and the quantity, the unit price as quoted will be the price considered.
 Amounts corrected in this way will be binding on the tenderer. If the tenderer does not accept them, its
tender will be rejected.
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14. Delivery conditions
All items are to be supplied as indicated in Article 4 and delivered to Mt Darwin.
All transport details (Origin, City of Loading, Routing) should be preferably indicated within the offer.
The transportation cost must be stated separately in the offer.
The Shipment will have to be announced with prior notice!
15. Delivery schedule
The delivery of the mentioned goods is expected at latest end of May 2021.
The supplier should indicate in its offer how many days he might need to deliver the goods after the reception of the
purchase order for the delivery.
16. Prices
All prices in your quotation must be indicated in USD currency only. Quotations stated in other currencies will not be
considered in the awarding process.
Cost for transportation (freight charges) must be stated separately.
17. Inspection, acceptance, and rejection
The Contractor shall provide and maintain an inspection, quality, and process control system acceptable to WHH
covering the Goods under the Contract. Records of all inspection work by Contractor shall be kept complete and
available to WHH during the performance of the Contract and for twenty-four (24) months after completion, if not
otherwise specified in the Contract. Copies of all material certifications and test results will be submitted to WHH
upon request.
WHH reserves the right to inspect and test through its representatives all Goods ordered under the Contract at any
time and place. The Contractor, without additional charge, shall provide all facilities for inspection and all necessary
support to ensure that inspections can be performed in such a manner as not to unduly delay delivery of the Goods.
WHH may reject any Goods supplied under the Contract that do not meet the requirements of the Contract or apply
a penalty for Goods not fully conforming to such requirements as per Articles 17 and 18 of the WHH terms and
conditions for international of goods and service. Rejection of the Goods shall be made as soon as practicable after
delivery of the Goods to their final destination.
Neither any inspection carried out by representatives of WHH nor any acceptance of the Goods or part thereof by
WHH nor any omission by WHH to inspect, accept and/or reject the Goods or part thereof shall release Contractor
from its responsibility for such Goods that are not in accordance with the requirements of the Contract, including
warranties.
18. Ordering Party
Welthungerhilfe, Block 8 Arundel Office Park, Mt Pleasant, Harare
19. Consignee
Welthungerhilfe Project Office, No 79 Pfura Location, Mt Darwin.
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20. Documents
The following documents must be submitted before the set tender closing:
 Written quotation on letter headed paper (duly stamped and signed on a PDF format)
 Pre-qualification of suppliers (please refer to the Annex I of this document)
 Copy of valid VAT and registration certificates (PDF format)
 Company profile (PDF format)
 Reference list (PDF format)
21. Selection Criteria
Welthungerhilfe will prioritize the quotations as follows:
Tenderers not providing the requested quotation duly signed and stamped with the other documentation as
listed in the article “20. Documents” as requested will be by automatism excluded from this competition.
The following ranking criteria-s will be considered for the contract granting:
 50% delivery delay/delivery schedule
 50% price
 The evaluation of the quality of the ordered material will be conditioned with the performance of a positive
quantitative and qualitat

Documents

 Tender Notice