Supply of Different Ict Equipment Tender, Sudan - 92765257

Procurement Summary

Country : Sudan

Summary : Supply of Different Ict Equipment

Deadline : 26 Nov 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 92765257

Document Ref. No. : [PIS/ITT/FY24/00006

Competition : ICB

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Tenders are invited for Supply of Different Ict Equipment

Plan International, Inc., including its subsidiaries, regional offices, country offices, liaison offices, and the
international headquarters (“PII”) is committed to achieving its mission of a just world that advances children-s
rights and equality for girls.
Suppliers & consultants of PII are considered trusted associates of the organisation. The actions and behavior of
suppliers & consultants (whether inside or outside of the PII offices and environment) can positively impact PII-s
ability to achieve its mission but can also undermine PII-s ability to achieve its mission and damage PII-s
reputation.
As such, PII expects all suppliers & consultants that it engages with to manage their work and behavior in a way
that complies with this Code of Conduct (“Code”).
This Code applies to all suppliers & consultants who are engaged by or on behalf of PII.
The Code forms part of the contract that a supplier or consultant enters into with PII. A failure to adhere to the
Code could result in that supplier or consultant-s engagement with PII being terminated. In agreeing to this Code,
suppliers & consultants confirm that they also hold their employees, subsidiaries, sub-contractors, consultants,
and third parties that they engage accountable to the values and standards in this Code.
PII recognises that local laws and culture can differ considerably from one country to another and as such, this
Code should be read in conjunction with applicable local laws.
Where a supplier or consultant through their work with PII has direct access to or engagement with children and
young people, they must also read and comply with PII-s “Global Policy on Safeguarding Children and Young
People”.
Functional Area Supply chain
Business Owner Director of Supply Chain
Version final
Approval Body LeadTeam
Approval Date 29.06.2020
Effective Date 01.07.2020
Applicability and Exceptions All suppliers & consultants engaged by Plan International Inc., including its
subsidiaries, country offices, regional offices, liaison offices, and
international headquarters.
Related policies Global Policy on Safeguarding Children and Young People.
Supplier and consultant
CODE OF CONDUCT
SAFEGUARDING
Supplier & consultants agree:
• To conduct their work in a way that prevents
violence against children and promotes fair chance
to everyone.
• To treat children and young people in a manner that
is respectful of their rights and to not discriminate
against girls.
• To protect all people from sexual abuse and sexual
exploitation, meaning any actual or attempted
abuse of a position of vulnerability, differential
power, or trust, for sexual purposes.
• That where suppliers or consultants engage directly
with children and young people, they will comply
with PII-s “Global Policy on Safeguarding Children
and Young People”.
LABOUR & HUMAN RIGHTS
Suppliers & consultants agree:
• To not employ children (under 18).
• To not engage in slavery, forced labour, human
trafficking, unfair working practices or inhumane
working conditions.
• To create and maintain an environment that treats
all employees with dignity and respect and will not
use any threats of violence, verbal or psychological
harassment or abuse.
• To ensure equality of opportunity and treatment in
respect of employment and occupation without
discrimination on grounds of race, colour, ethnic
background, sex, gender, sexual orientation, age
religion or belief and political opinion.
• To immediately report any concerns or suspicions
in relation to slavery, forced labour, human
trafficking, unfair working practices or inhumane
working conditions.
• To ensure the payment of fair wages in full and
directly to the workers concerned.
• To fulfill their obligations under local law regarding
social contributions & tax payments.
• To maintain full compliance with all laws and
regulations applicable to their business.
SAFETY AND SECURITY
Suppliers & consultants agree:
• To ensure, so far as is reasonably practicable, that
the workplaces, machinery, equipment, and
processes under their control are safe and without
risk to the health of their employees.
• To take due care to ensure their work product meets
relevant national or international standards.
• To develop, implement, and maintain processes
appropriate to their products to remove the risk of
introducing counterfeit parts and materials into
deliverable products.
• To report any security or safety incidents occurring
where working with, for or on behalf of PII.
PROFESSIONAL CONDUCT
AND ETHICAL BEHAVIOUR
Suppliers & consultants agree:
• To ensure that individual behaviour does not bring
PII into disrepute.
• To be open, honest and show integrity in working
with PII.
• Where using PII-s equipment, to not use it to view,
download, create or distribute inappropriate
material.
• To not use any PII related premises or sites other
than for PII authorized activities.
• To not engage in arms manufacture, sale or export
to governments which violate the human rights of
their citizens.
• To reduce or eliminate waste of all types, including
water and energy, at the source or by practices such
as recycling and re-using materials; and to
undertake initiatives to promote environmental
responsibility and sustainability.
BRIBERY, FRAUD AND
CORRUPTION
Suppliers & consultants agree:
• To not engage in any form of bribery, both giving or
receiving.
• To implement measures to prevent opportunities for
fraudulent activities to be undertaken by its
employees.
• To report any suspected or confirmed incident
relating to bribery, fraud or nepotism at the earliest
opportunity to PII and will not withhold any relevant
information for any investigation.
• To ensure the proper use of PII-s resources and
prevent them from theft, fraud or other damage
(where in their control).
“Bribery”: This is the offering, giving, promising or
accepting of any financial incentives from one person
to another in order to influence a decision or obtain an
unfair advantage.
“Fraud”: This is civil or criminal deception, intended for
unfair or unlawful financial or personal gain or to cause
loss to another party, such as by misappropriation of
assets, abuse of position, collusion, false
representation and/or prejudicing someone's rights.
3
NON-STAFF CODE OF CONDUCT
CONFLICT OF INTEREST
Suppliers & consultants agree:
• To report any actual, possible or potential conflict
of interest and declare to relevant management or
a contact within PII if the supplier or consultant is
party to any business relationship with any
organisation or person with whom PII does
business if that relationship creates a potential
conflict of interest to working with PII.
TERRORISM AND FINANCIAL
CRIME
Suppliers & consultants agree:
• To not employ, provide funds, economic goods or
material support to any entity or individual
designated as a “terrorist” and anyone carrying out
“terrorist activities” as defined under the relevant
national legislation. Note that PII may carry out
various verification checks.
• Where a supplier or consultant is incurring
expenses on behalf of PII, to conduct its own
verification checks where possible to check that
PII resources are not paid to a sanctioned entity or
used to support terrorism.
• To not engage in money laundering and will take
reasonable steps to prevent involvement in any
money laundering activities.
INICIDENT REPORTING
Suppliers & consultants agree:
• To report any concern or matter in relation to their
own organisation, PII or a third party which
contravenes this Code to their PII contact. Where
not possible to report to their PII contact or feel
uncomfortable to do so, report any concerns or
suspicions using Safecall1
through the dedicated
telephone number appropriate for the country
location (as displayed in all Plan International
offices), or www.safecall.co.uk/report or email to
plan@safecall.co.uk.
• To support any investigation into suspected,
alleged or known breaches of this Code.
1 Safecall: An external provider of an ethics telephone hotline
and online reporting system, with the ability to handle reports in
over 170 languages. When an individual telephones Safecall
DATA PROTECTION
Suppliers & consultants agree:
• To keep information relating to PII or its staff or
beneficiaries confidential unless disclosure is a
requirement of the law or they have the explicit
permission of PII to do so.
• To have measures in place to aid the ethical
treatment of data including appropriate collection,
storage, processing, sharing and deletion of data.
• To ensure informed, freely given consent is
obtained when collecting data.
The provisions as set forth in this Code of Conduct
provide the minimum standards expected of suppliers
and consultants to PII. PII also expects that suppliers
encourage and work with their own suppliers and
subcontractors to ensure that they also meet the
principles of this Code of Conduct.
PII asks suppliers to promptly report deviations from
this Supplier Code of Conduct to the relevant PII
member for resolution between the supplier/consultant
and that member.
 If you are a consultant having direct involvement
with children and young people, you confirm by
signing this document that you also have read and
signed the PII “Global Policy on Safeguarding
Children and Young People”
I, undersigned [Name & Title]
representing [name of the company]
declare that I understand the requirements of the above
code of conduct and undertake to comply with them in
the course of my activities.
Date & Signature:
___________________________________________
they will automatically be offered a series of languages
appropriate to the location they are calling from.

Documents

 Tender Notice