The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados... Tender

Procurement Summary

Country : Barbados

Summary : The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados (3R-CReWS) project

Deadline : 02 Mar 2023

Other Information

Notice Type : Tender

TOT Ref.No.: 79505989

Document Ref. No. :

Competition : ICB

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

Name :Login to see tender_details

Address : Login to see tender_details

Email : Login to see tender_details

Login to see details

Tender Details

Tenders are invited for The R-s (Reduce, Reuse, Recycle) for Climate Resilience Wastewater Systems in Barbados (3R-CReWS) project.

TERMS OF REFERENCE
PROJECT ENGINEER FOR THE R-S (REDUCE, REUSE, RECYCLE) FOR
CLIMATE RESILIENCE WASTEWATER SYSTEMS IN BARBADOS (3R CREWS) PROJECT
I. PROJECT SUMMARY
Country: Barbados
Donor: Green Climate Fund (GCF)
Project Name: The R-s (Reduce, Reuse, Recycle) for Climate
Resilience Wastewater Systems in Barbados (3RCReWS) project
Contract Title: Project Engineer
Contract #: Contract #6/2023/GCF/Barbados/CCCCC
Number of Positions: 1
Type of contract: Individual Consultant
Estimated Start Date: February 2023
Contract duration: 12 Months- Renewal upon satisfactory performance
Main duty station: Barbados
Budget: USD$48, 000.00
Deadline for Submission: on or before 2:00pm (GMT-6), Thursday, 16th
February 2023
II. BACKGROUND
The Caribbean Community Climate Change Centre (“CCCCC”) was
established by an Agreement signed in February 2002 and was officially opened
in August 2005. Membership is open to all Member States and Associated
Member States of the Caribbean Community (CARICOM) on an optional basis.
In 2013, the Centre was registered with the United Nations under Article 102 of
the Charter of the United Nations and designated as a Centre of Excellence by
the United Nations Institute for Training and Research (UNITAR). Its staff comprises
a cadre of highly qualified professionals.
The CCCCC has the mandate to coordinate the Caribbean Community-s
(CARICOM) response to climate change as well as provide climate changerelated policy advice and guidance to CARICOM Member States. As part of its
effort to continuously execute its mandate, the CCCCC was accredited on July
9, 2015, as a regional implementing entity by the Board of the Green Climate
Fund (GCF), a key multilateral financing mechanism to support climate action
in developing countries. As a regional direct access entity, the Centre has the
mechanism, which includes the Regional Framework for Achieving
Development Resilient to Climate Change and its Implementation Plan, to
coordinate climate action in the region. Utilizing a bottom-up approach, the
aim is to develop bankable projects, both national and regional, consistent with
national priorities, the Regional Framework, GCF-s strategic results area, and
investment criteria and the Sustainable Development Goals.
This consultancy is related to the implementation of the Funded Activity
Agreement (FAA) signed on October 21, 2022 between the Caribbean
Community Climate Change Centre and the Green Climate Fund (GCF)
relevant to the project titled, The R-s (Reduce, Reuse, Recycle) for Climate
Resilience Wastewater Systems in Barbados (3R-CReWS).
This project was developed through a collaboration between the Government
of Barbados, Barbados Water Authority (BWA) and the CCCCC whereby a
Subsidiary Agreement was signed between the BWA and the CCCCC for the
implementation of the project. The BWA is the entity in Barbados charged with
supplying the island with potable water as well as the provision of wastewater
treatment and disposal services to the sewered areas of Bridgetown and the
South Coast. The BWA is also responsible for the monitoring, assessment, control,
and protection of the water resources in the public-s interest
Expanding on the above, the goal of the 3R-CReWS project is to facilitate the
enhancement of the health, wellbeing, and productivity of Barbadians using
carbon neutral and climate resilient water and energy management
technologies and strategies that ensure water is protected, managed,
recycled, reused, and conserved.
The main objectives of the project are to:
1. Increase knowledge of wastewater generation including sources of
wastewater and the quantity and quality impacts, as well optimize
treatment and minimize energy consumption and associated GHG
emissions.
2. Build resilience into Barbados- wastewater management systems, which
results in increased water availability, production, distribution, and access,
thereby improving the community-s resilience health and wellbeing, and
water and food security.
3. Produce a treated wastewater effluent quality so that it can be reused for
agricultural purposes, reducing stress on diminishing groundwater
resources and potable water supplies as a result of climate change.
4. Enable the use of reclaimed water for aquifer recharge thereby reducing
saline intrusion and contamination of ground water resources while
enhancing water security, particularly during periods of drought for
Barbados.
5. Reduce GHG emissions, increase self-sufficiency, contribute to the
electrical grid and contribute to the frequency stabilization of the
electricity grid and act as power shortfall filler.
6. Increase supply of locally sourced renewable energy that allows for a
long-term source of revenue through a feed-in tariffs program.
7. Provide a standard and formal guidance to regulate and promote the
use of reclaimed water and obtain greater by-in from stakeholders.
8. Build capacity and re-train BWA staff, including the private sector, to
conduct preventive maintenance and adopt climate-risk related
adaptation strategies to increase the wastewater collection and
treatment systems resiliency; and
9. Promote and demonstrate actions that encourage all water users in
Barbados, including tourists, to conserve and efficiently use water
resources.
10. Strengthens the enabling environment and, strengthening buy-in,
ownership and leadership in the private sector for the adoption of
wastewater technologies and reuse options and having nation-wide
public education and awareness on the nexus between climate change
and water availability, wastewater as a resource, wastewater treatment
and reuse options and promoting transparency and lessons emerging
from this project
Outcomes 1 and 2 of the 3R CReWS project are the largest, in terms of budget, as
they are focused on infrastructure works and transfer of technology. Specifically,
Outcome 1 aims to achieve a climate resilient pathway through the upgrade of
the Bridgetown Sewage Treatment Plant (BSTP) to a tertiary treatment system and
the installation of wastewater treatment systems in two Zone A locations in
Barbados to harness reclaimed water, which will be utilized for aquifer recharge
and agricultural irrigation. This will be achieved through the installation of a 9km
pipeline that will supply reclaimed water to support irrigation developments in the
Codrington-Neils-Lears-Salters-Constant-Valley, which will benefit 155 farmers on
235 Hectares and recharge wells (injections wells) for replenishing the aquifer. This
water reclamation and reuse process will be complemented with the installation
of decision support tools and infrastructure that are critical for resilient building.
Outcome 2, which spans the installation of renewable energy PV systems,
automated controls such as variable frequency drives (VFDs) and a sludge
dewatering system, will contribute to the achievement of a low-emission
pathway.
Outcomes 3 and 4 are “soft” developmental results that primarily aim to create
an enabling environment for achieving a paradigm shift in the approaches to the
management of water resources, specifically wastewater, and thereby
promoting water security in the face of a changing climate. Specifically,
Outcome 3 is targeting the enhancement of capacities and capabilities, primarily
at the BWA, for managing, monitoring, and operating the upgraded BSTP through
the development of customized trainings, updating the Standard Operating
Procedures (SOPs) and Operational Manual and implementing a risk
management framework. Outcome 4 further strengthens the enabling
environment through a legislative review, strengthening buy-in, ownership and
leadership in the private sector for the adoption of wastewater technologies and
reuse options and having nation-wide public education and awareness on the
nexus between climate change and water availability, wastewater as a resource,
wastewater treatment and reuse options and promoting transparency and
lessons emerging from this project.
It is against this background that the CCCCC is seeking to contract a Project
Engineer to assist with the implementation of the 3R-CReWS project in Barbados
III. OBJECTIVE
The main objective of Project Engineer is to support the CCCCC-s Project
Management Team stationed in Barbados in the implementation and reporting
of all engineering activities of the 3R-CReWS Project especially those related with
component 1 and component 2 of the project. This position will be financed
under the 3R-CReWS Barbados Project and aims to ensure that the Project will be
implemented as approved by the GCF. The Project Engineer will also support the
Barbados Water Authority-s (BWA-s) efforts in Barbados to ensure that the
counterpart-financing activities are implemented as set out in the 3R-CReWS
Funded Activity Agreement. This position requires the following:
a) Working closely with the National Project Coordinator and Project Team to
assist in the preparation of project documents required for reporting to both
the CCCCC-s and GCF.
b) Providing technical input through the development of Technical
Specification and Terms of References for the procurement of services,
goods and works.
c) Supervising the Design and Works of all project activities especially those
related to the upgrade of the existing conventional activated sludge (CAS)
biological treatment process at the Bridgetown Sewage Treatment Plant
and the on-site laboratory to ensure compliance with Technical Design.
d) Supporting the implementation of the Project activities implemented by
Barbados Water Authority (BWA) and financed through co-financing.
e) Providing technical input and training guidance for conferences relating to
all aspects of the Project.
f) Any other related duties as may be assigned from time to time by the
National Project Coordinator or designee of the 3R-CReWS Project Team.
IV. DUTIES AND RESPONSIBILITIES
The Project Engineer will include but not be limited to the following:
a) Monitoring and reporting on the technical aspects of the Project.
b) Preparation of monitoring and control and performance reports per
project management best practices.
c) Provide technical input through the development of Technical
Specifications and Terms of References for the procurement of services,
goods and works especially as it relates to Outcome 1 and 2 of the 3RCReWS project.
d) Review and provide detailed feedback on all project deliverables
especially as it relates to Outcome 3 and 4 of the project.
e) Participate in the preparation and review of contract tenders for the
project.
f) Analyze maps, schematic drawings, blueprints, and other topographical
or geologic data to plan and monitor the execution of the project.
g) Produce detailed technical notes and specifications describing the types
and quantity of materials and equipment to be used, manner of
construction and the general conditions under which each component of
the project is to be constructed.
h) Produce detailed Bill of Quantities, cost estimates including a summary
sheet indicating the unit prices of construction materials, labor rates and
equipment purchases or rentals.
i) Provide technical input to all project deliverables specifically the Standard
Operating Procedures and Operational Manual, Risk Management
Framework and the Strategic Plan for the installation of the RO.
j) Meet with the contractors and stakeholders concerning the Project, and
engineering regulations, standards, or policies.
k) Supervise and Report on the activities of the consulting and construction
teams.
l) Inspect project sites to monitor progress and ensure conformance to
contract documents
m) Collaborating with consulting firms/engineers to ensure efficient resolution
of issues and manage technical requirements to ensure the 3R CReWS
Project needs are met.
n) Manage and report on project issues, budgets, quality control and
schedules.
o) Prepare and present engineering reports as required.
p) Undertake any additional project-related duties as may be required for
the successful completion of the Project.
V. ExPECTED DELIVERABLES
It is expected that the project engineer will provide the following deliverables
1. Technical Input notes and specifications to contribute to the bidding
Documents for the Consulting Services to Design and Supervise the
upgrade the existing conventional activated sludge (CAS) biological
treatment process at the Bridgetown Sewage Treatment Plant and onsite laboratory. (M1)
2. Technical input notes and specifications on the procurement and
Installation of reverse osmosis (RO) membrane filtration systems to
reduce the total dissolved solids concentration of the reclaimed water
produced at the BSTP
3. Scope of works for engineer to Install a grid-tied Photovoltaic (PV)
Renewable Energy Systems and Install sludge dewatering equipment
to improve energy efficiency
4. Technical input to the updated Standard Operating Procedures
(SOP) and Operational Manual that addresses the requirements of
the upgrades, preventative maintenance, operator safety, and
environmental monitoring
5. Technical input to the risk management framework to support the
sustainable management of BWA-s operations.
6. Technical Input on the strategic plan for the installation of water
treatment facilities along the west coast corridor.
7. Technical inputs into the Annual Progress Report
8. Monthly progress reports
VI. REPORTING
The position will be commissioned by the Centre who is the Contracting Authority
for the purpose of the assignment. The Project Engineer will report directly to the
Centre for contractual purposes. The Centre will constitute a project core team
to provide additional technical advice and inputs, overall coordination and
oversight for this assignment. The Project Engineer will liaise with staff assigned to
provide support under this Project via the National Project Coordinator to whom
he/she will report. Changes in the TORs can be made subject to and only after
written mutual agreement between the Project Engineer and the Centre in
consultation with the National Project Coordinator.
VII. LOCATION OF ASSIGNMENT
The Project Engineer will be stationed in Barbados at the offices of the Barbados
Water Authority (BWA). The initial contract duration is for one (1) year with a
probationary period of three (3) months, and subject to extension, contingent on
performance and availability of funding.
VIII. PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS
• Project activities implemented effectively and efficiently as per approved
work program and budget.
• Quality of outputs delivered including monthly progress reports, technical
documents, workshops, and workshop reports amongst others.
• Material provided to support monitoring, learning, adaptive feedback,
evaluation, and risk identification and mitigation (including monthly reports,
strategic documents, and recommendations)
• Feedback from the Government of Barbados, Barbados Water Authority,
the Project Steering Committee, and stakeholders.
Ix. PAYMENT
Payment will be made in monthly instalments upon the submission and
acceptance of a monthly project highlight report and Invoice.
x. QUALIFICATIONS AND ExPERIENCE
The National Project Coordinator is required to possess the minimum
competency requirements listed hereunder and should describe in detail in the
CV, experience in the successful completion of similar engagements, relevant to
the scope of the consultancy.
Minimum Qualifications Requirements: A Master-s degree in an
Engineering discipline such as Civil engineering, Structural engineering, Hydraulic
engineering, and/or Environmental engineering.
Specific Experience:
• Minimum of 5 years- relevant experience in construction management,
design, or supervision.
• Minimum of 5 years' proven experience in engineering with a focus on
climate resilient infrastructure or water engineering.
• Proven experience working with the water sector in Barbados and/or in the
Caribbean and Latin American region especially in relation to matters such
as: technical requirements, necessary permits, and procedures for
connection, etc.
General Experience:
• Proven experience working in engineering projects on areas of water
management, water sanitation, hydraulics, sustainable energy and/or
climate change.
• Proven experience in the development of bidding documents such as
Scope of Works, Technical Specifications, and Bill of Quantities.
• Knowledge of applicable codes, policies, standards, and best practices
within the local industry.
• Proficiency in AutoCAD, ARCGIS, Solidworks, Solar Advisor Model (SAM),
Long-range Energy Alternatives Planning System (LEAP), Hybrid
Optimization Model for Multiple Energy Resources (HOMER) or similar
applications and Microsoft Office Applications.
• Demonstrated record of engagement (coordination and working) with
national/regional counterparts (including government officials at national
and state level and the private sector), partners or donors. Experience
within Barbados will be considered an asset.
xI. EVALUATION CRITERIA
Responsive candidates will be evaluated as per the evaluation criteria below:
DESCRIPTION WEIGHT
A QUALIFICATIONS
A1 A Master-s degree in an Engineering discipline such as Civil
engineering, Structural engineering, Hydraulic engineering,
and/or Environmental engineering.
15
B SPECIFIC ExPERIENCE REQUIRED
B1 Minimum of 5 years- relevant experience in construction
management, design, or supervision.
15
B2 Minimum of 5 years' proven experience in engineering with a
focus on climate resilient infrastructure or water engineering
15
B3 Proven experience working with the water sector in
Barbados and/or in the Caribbean and Latin American
region especially in relation to matters such as: technical
requirements, necessary permits, and procedures for
connection, etc.
10
C GENERAL ExPERIENCE REQUIRED
C1 Proven experience working in engineering projects on areas
of water management, water sanitation, hydraulics,
sustainable energy and/or climate change.
10
C3 Proven experience in the development of bidding
documents such as Scope of Works, Technical Specifications,
and Bill of Quantities.
10
C4 Knowledge of applicable codes, policies, standards, and
best practices within the local industry
10
C5 Proficiency in AutoCAD, ARCGIS, Solidworks, Solar Advisor
Model (SAM), Long-range Energy Alternatives Planning
System (LEAP), Hybrid Optimization Model for Multiple Energy
Resources (HOMER) or similar applications and Microsoft
Office Applications.
10
C6 Demonstrated record of engagement (coordination and
working) with national/regional counterparts (including
government officials at national and state level and the
private sector), partners or donors. Experience within
Barbados will be considered an asset.
5
TOTAL 100
TELEPHONE INTERVIEW (or equivalent)
The evaluation committee may interview the experts short-listed, after having
written provisional conclusions, but before concluding the technical evaluation.
The interview shall be conducted by telephone or other electronic media and
the date and time of these interviews will be confirmed or notified to the
consultant at least 5 days in advance. If a consultant is unable to participate in
an interview by force majeure, a mutually convenient alternative date and time
is arranged with the tenderer. If the consultant is unable to participate in this
second scheduled time, he/she will be eliminated from the evaluation process.
xII. Application Submission Procedure
Suitably qualified Individual Consultants are invited to submit an Expression of
Interest which should include the following application documents:
• Letter of motivation outlining motivation and how your experience, skills,
qualifications, and professional networks fit with the required job
description.
• Curriculum vitae or resume with full details of experience, achievements
and qualification.
• Contact details of three (3) professional references.
The Centre-s electronic-procurement system shall be used to manage the
submission, withdrawal, substitution, or modification of EOI-s.
Consultants must first register by creating a Username, profile and password
before accessing the bid submission form at the URL:
www.caribbeanclimate.bz/bid-submission.
1. Prior to EOI Submission, Consultants will be required to complete the
submission form with fields that include:
i. Name of Consultant (Company):
ii. Contract Reference:
iii. Contract Title:
iv. Name and Email address of uploader
2. Consultants must upload one (1) password protected PDF files for the EOI.
An automatic receipt time stamped email will be sent to the uploader-s
email account as a receipt and proof of submission. Each submission will
be given a confirmation number.
3. Submissions of EOIs
(i) EOI should be addressed to Colin Young (PhD), Executive Director,
Caribbean Community Climate Change Centre
(ii) EOI-s must be uploaded as files to
http://www.caribbeanclimate.bz/bidsubmission/.
(iii)The subject matter of the submission must read: “Project Engineer”
(iv) EOI-s must be secured with a password. Such password must be
emailed to atillett@caribbeanclimate.bz no later than 15 minutes
prior to the deadline for bid submission. The subject matter for email
containing password must read “Project Engineer ” (Consultant-s
Name).
Requests for Clarification: email: procurement@caribbeanclimate.bz Attention:
Ms. Andrea Tillett, Procurement Officer. Requests for clarification should be
received by the Centre no later than: Tuesday, 7th February 2023. Consultants
are advised that the responses to the requests for clarification will be only
posted on the Centre-s Webpage
at: https://www.caribbeanclimate.bz/blog/category/opportunities/procurement2/procurement/
The deadline for the submission of EOI-s is on or before 2:00pm (GMT-6),
Thursday, 16th February 2023.
The Caribbean Community Climate Change Centre reserves the right to accept
or reject any submission and to annul the process and reject all submissions at
any time prior to the contract signature without thereby incurring any liability to
consultants.

Documents

 Tender Notice