Vending Machines Tender, Lebanon - 99172817

Procurement Summary

Country : Lebanon

Summary : Vending Machines

Deadline : 03 Apr 2024

Other Information

Notice Type : Tender

TOT Ref.No.: 99172817

Document Ref. No. : BID-RFQ-RH-24-03

Competition : ICB

Financier : Self Financed

Purchaser Ownership : Public

Tender Value : Refer Document

Purchaser's Detail

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Tender Details

Quotation are invited for Vending Machines-Rev 00.

Deadline for questions and answers March 26, 2024
Deadline for receiving offers April 3, 2024

AUB is requesting offers from qualified service providers for the provision of providing 30 vending machines for AUB Campus as per the below scope; the estimated revenue per month may vary between $1, 500 and $5, 500/ day depending on the semester and peak days.

 Contractors shall install free of charge self-dispensing automatic vending machines on Campus and in
all faculties including the Faculty of Medicine - Saab Medical Library and the Faculty of Nursing (HSON)
in the areas designated and approved by AUB.
 Items sold include pre-packed healthy snacks and drinks and other items as follows:
 Snacks: various types of chocolate bars, biscuits, salty snacks, sweets, nuts, refreshments,
bottled water and nibbles
 Fresh sandwiches and salads
 Beverages machines including Coffee, tea, hot chocolate, and soft rinks
 Fresh juices, bottled water
 Pens, Sanitary napkins
 Contractors shall provide the price list of items to be approved by AUB. Some items will have a fixed
price such as water.
 Contractors shall maintain services and replenishment of machines all times; Replenishment schedule
shall be at least three times daily during weekdays AUB working hours and one time daily during
weekends.
 The Contractor is encouraged to use recyclable materials in most packaging.
American University of Beirut
PO Box 11-0236, Riad El Solh, Beirut 1107 2020, Lebanon
T +961 1 35 00 00 - Ext 2200 | purchase@aub.edu.lb
aub.edu.lb/office
 Contractors shall install vending machines at the start of the agreement as per AUB-s request (proper
wiring and ground connections) electric wiring From the machine to AUB outlet, per approved location,
and shall retrieve them at the end at their own expense. Some machines might need some machines
need extension, elevation, etc…
 Contractors shall assume liability for loss or damage occurring to their own staff, third parties, AUB
property, or the contents of the machines including theft, break down, fire, vandalism, etc.
 Contractors shall retrieve the money on a daily basis and at the end of each month in the presence of
representatives from AUB, shall record the counter of each machine and shall countersign the count.
Contractors shall present proof of all accounting information and/or counter recordings upon request.
 Contractors shall post an emergency contact number on each machine in case of support or emergency.
 AUB shall, to the extent possible, make available electricity to the machines. Electricity cost shall be at
AUB-s expense.
 The contractor is expected to begin operating on June 1, 2024.

Payment Methods:
 All machines have to accept paper money and return change, It is preferable to accept credit and debit
card payments.
 Contractor shall maintain the vending machines at all times operational, Perform all maintenance
works, and shall repair all damages caused by/to the machines, whatever is the cause, at their own
expense and immediately.
Hygiene and Cleanliness:
 A cleaning schedule for Internal delivery systems, filters, trays and all machine components shall be
provided.
 Expiration date shall be affixed on all items.
 Proper and intact packaging of all products shall be installed.
 Contractors shall provide water for coffee machines (and other machines requiring portable water, if
any). Water shall be portable, factory sealed, and from a reputable brand accepted by AUB.
 Machines should have temperature display.
 Contractors shall install in priority new CE approved machines. Contractors shall at all times own the
machines and their contents

Documents

 Tender Notice